Secretary Generalist - High School

This position is a 10.5-month role working 8 hours per day, Monday through Friday, based on the FWEA-ESP OP03 calendar.

About the role

The Secretary Generalist at Todd Beamer High School plays an important role in ensuring that office, library, and counseling office secretarial tasks are handled in a timely and professional manner. This position requires a wide range of skills and abilities.

Responsibilities

• Greet students, staff, parents, community members, and other visitors upon their entrance to the building.
• Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages.
• Provide secretarial support to administrators, school counselors, athletic directors, school librarian, or other school staff.
• Process paperwork associated with student's college applications.
• Maintain student records using the District's Student Information System, including attendance, immunization, discipline, Becca, emergency information, and student assessment scores. This may include providing reports to staff for attendance data, report card data, etc.
• Enroll and withdraw students and maintain class lists.
• Assist in maintaining departmental budgets and preparing reports associated with same.
• Assist the office with secretarial tasks such as word processing, filing, and making phone calls to verify absences.
• Process parking passes and student locker assignments.
• Process timesheets and absence reports for employees and substitutes.
• Assist with processing McKinney Vento paperwork to support students and families.
• Maintain building use and/or master school calendars.
• Assist with health room coverage when the nurse is not available, including caring for ill children, completing accident reports, administering medications, and providing first aid.
• Support Administrators using district software in posting and hiring staff, including preparation, tracking, and adjustments of human resources and/or payroll records.
• Ensure that office machines are in working condition.
• Prepare appropriate communications such as reader board updates, automated call outs, newsletters, emails, calls to newspapers, flyers, surveys, and digital flyer software to students, staff, and community.
• Maintain volunteer records, ensuring that background checks have been performed, and assist with coordination of field trips.
• Track athletic eligibility and collect fees for school athletics.
• Assist with occasional events such as distribution of annuals, end-of-semester fines, new employee orientation, etc.
• Periodically supervise students for a variety of reasons.
• Multilingual staff may be asked to translate within their scope of work.

Requirements

• High school diploma or equivalent.
• Two (2) years of secretarial experience.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience with database management.
• Positive evaluations.
• Criminal background clearance.
• Ability to work scheduled hours on a consistent basis.

Preferred Qualifications

• Basic knowledge of the District's integrated financial accounting systems.
• Experience with Microsoft Publisher or other newsletter software.

Skills

• Organize and perform job responsibilities efficiently and independently without close supervision.
• Pay strict attention to detail.
• Perform safety responsibilities while under pressure.
• Demonstrate basic knowledge of modern technology and willingness to increase proficiency.
• Speak, read, and follow written or verbal communications; able to proofread.
• Exhibit proper telephone etiquette.
• Practice effective safety and security within individual work routines.
• Remain flexible; cope with frequent interruptions as part of a daily routine, multitask, and shift priorities to meet required deadlines.
• Develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community.
• Cope with and assist angry or distraught students, parents, and other community members.
• Work collaboratively with District staff and promote teamwork with co-workers.
• Practice ethical and professional standards of conduct, including the requirements of confidentiality.
• Abide by Federal Way Public Schools' Policies and Procedures.
• Perform the essential functions of the job with or without reasonable accommodations.

Cultural Competence and Equity

• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
• Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools' commitment to "Each Scholar: A Voice. A Dream. A Bright Future."
• Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly stand, walk, bend neck and back, use hands for repetitive grasping and pushing/pulling.
• Frequently sit for extended periods of time and use a computer screen and keyboard.
• Occasionally squat, kneel, use hands for fine manipulation, climb stairs/ladder, lift and reach overhead, and lift/carry.
• Regularly lift/carry up to 5 pounds.
• Frequently lift/carry up to 15 pounds.
• Occasionally lift/carry a maximum of 25 lbs.
• Occasionally push/pull a maximum weight of 200 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Regularly works in indoor conditions and near video display.
• The noise level in the work environment is usually moderate.
• Constantly deals with frequent interruptions and demanding deadlines.
• Occasionally deals with angry and distraught employees, students, and community members.

Pay

This position is classified as Level 4 on the FWEA-ESP Salary Schedule.