Secretary Generalist - Elementary School

About the Role

The Secretary Generalist - Elementary plays an important role in ensuring that many office and secretarial tasks are handled in a timely and professional manner.

Responsibilities

• Greet students, staff, parents, community members, and other visitors upon their entrance to the building.
• Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages.
• Collect and report lunch count to Nutrition Services daily.
• Assemble enrollment packets.
• Provide secretarial support, including assisting with student discipline information and scheduling parent meetings.
• Create files for new scholars, cumulative and health files; review prior school records on new scholars and place in filing system.
• Create and maintain guest employee folders; file updated class lists and health care plans in staff sub-folders monthly along with building information.
• Sort incoming and outgoing district and US mail. Ensure distribution of mail into appropriate staff mailboxes.
• Assist with secretarial tasks such as word processing, filing, and making phone calls to verify absences.
• Assist with health room coverage when health room staff is not available, including caring for ill children, completing accident reports, administering medications, and providing first aid. Ensure a parent or guardian is called when necessary.
• Assist other office personnel with requesting and sending student records, registration, and withdrawal of students.
• Assist families with online enrollment and setting up Parent Vue accounts.
• Maintain volunteer records and ensure background checks have been performed.
• Ensure office machines are in working condition.
• Prepare communications such as newsletters, e-mails, flyers, and surveys for students, staff, and the community.
• Translate within their scope of work if multilingual.
• Periodically supervise students for a variety of reasons.

Requirements

• High school diploma or equivalent.
• One (1) year of clerical experience.
• Proficiency in Microsoft Word and Excel.
• Criminal background clearance.
• Consistent work schedule.

Preferred Qualifications

• Bilingual.
• Basic knowledge of publishing software.
• Positive evaluations.

Skills

• Knowledge of school board policies and procedures.
• Database management.
• Ability to organize and perform job responsibilities efficiently and independently without close supervision.
• Attention to detail.
• Ability to perform safety responsibilities under pressure.
• Basic knowledge of modern technology and willingness to increase proficiency.
• Ability to speak, read, and follow written or verbal communications, including proofreading.
• Proper telephone etiquette.
• Effective safety and security practices within individual work routines.
• Flexibility to cope with frequent interruptions, multi-task, and shift priorities to meet deadlines.
• Ability to develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community.
• Ability to cope with and assist angry or distraught students, parents, and other community members.
• Ability to work collaboratively with district staff and promote teamwork with co-workers.
• Adherence to ethical and professional standards of conduct, including confidentiality requirements.
• Compliance with Federal Way Public Schools’ Policies and Procedures.
• Ability to perform the essential functions of the job with or without reasonable accommodations.

Cultural Competence and Equity

• Knowledge and awareness of own cultural identity and how this influences behavior, and a desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
• Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.”
• Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly stand, walk, bend neck and back, use hands for repetitive grasping and pushing/pulling.
• Frequently sit for extended periods of time and use a computer screen and keyboard.
• Occasionally squat, kneel, use hands for fine manipulation, climb stairs/ladder, lift, and reach overhead.
• Regularly lift/carry up to 5 pounds.
• Frequently lift/carry up to 15 pounds.
• Occasionally lift/carry a maximum of 20 pounds.
• Occasionally push/pull a maximum weight of 200 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly works in indoor conditions and near video display.
• Moderate noise level in the work environment.
• Frequent interruptions and demanding deadlines.
• Occasionally deals with angry and distraught employees, students, and community members.

Pay

Level 4 on the FWEA-ESP Salary Schedule.