Secretary/Clerk- Army JROTC Program

About the role

Maintains a pattern of prompt and regular attendance. Ensures primary workstation and responsibilities are covered at all times during the working day.

Responsibilities

• Maintains and manages files, records, office supplies, materials and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
• Demonstrates knowledge and proficiency in typing and word processing skills as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in spreadsheet applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in database applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of internet and email as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of other computer applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of office machinery as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the development, revision and production of documents, reports, forms, and materials.
• Maintains the JROTC Property Book: Responsible for identifying, acquiring, accounting, controlling, storing and properly disposing of material authorized to conduct the mission of the JROTC program.
• Collaborates with military installations/personnel to ensure logistical/administrative requirements are met and conducted in a smooth and efficient manner.
• Maintains the JROTC budget and reports the status of all monies to SAI on a monthly basis or as requested.
• Maintains cadet files and records.
• Aids in developing standard operating procedures essential to the smooth operation of the unit.
• Aids in preparing reports on the unit status and operations to the principal.
• Aids in the preparation of formal and informal inspections conducted by army personnel.
• Aids in keeping all publications, regulations and text materials current in sufficient quantity to conduct the JROTC program.
• Aids in the preparation and modification of all JROTC handbooks, policies and procedure manuals developed by the JROTC faculty.
• Aids in the supervision of student cadets as they perform their staff duties as logistical and administrative officers and non-commission officers of the JROTC battalion.
• Performs all other duties and responsibilities as assigned by the supervisor.

Requirements

• Educational Level: High School Diploma or equivalent.
• Formal training in office practices and experience preferred.
• Proficiency Skills: Written and oral communication skills, ability to operate office machinery and deal with multiple tasks, computer competence, typing and proof reading skills.
• Personal Skills: Pleasant personality, cooperative attitude, physical skills and stamina to perform essential duties.