Clerk Secretary

Onsite, Providence, RI – 6-month contract, 28.60 per hour / 35 hours per week – union position.

About the Role

The Administrative Assistant provides high-level administrative and organizational support to M&B executive leadership, ensuring efficient day-to-day operations of the executive office. This role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars, scheduling meetings, and resolving conflicts across competing priorities
• Coordinate travel arrangements, including itineraries and expense reporting
• Prepare, proofread, and format correspondence, memos, presentations, and reports
• Serve as a primary point of contact for internal and external stakeholders on behalf of executive staff
• Organize and maintain files, records, and documentation, ensuring confidentiality of sensitive materials
• Coordinate logistics for meetings and events, including agendas, materials, and minutes
• Track action items and follow up on deadlines on behalf of executives
• Process invoices, purchase requests, and other administrative transactions as needed
• Perform other administrative duties as assigned

Schedule

Monday–Friday, 8:30 AM–4:00 PM.

Pay

$28.60 per hour.