Secretary - Cancer Center - Hopewell - Full-Time - DAYS

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in exceptional physicians, nurses, and staff, as well as advanced technology. Capital Health is a dynamic healthcare resource accredited by the DNV, including two hospitals, an outpatient center, a satellite ED, and an expansive network of primary and specialty care. Capital Health Medical Group consists of over 600 physicians and providers offering primary, specialty, and hospital-based services.

About the role

The listed pay range reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Responsibilities

• Types letters, memoranda, reports, contracts, forms, documents, and other materials from drafts or standard formats using basic features of MS Word.
• Proofreads and corrects completed work.
• Prepares large mailing projects using merge functions to create labels, collates materials, and prepares envelopes for timely mailing.
• Organizes and maintains department files, ensuring all materials are filed accurately and in a timely manner. Maintains confidentiality of information.
• Enters accrual data into spreadsheets or existing databases. Runs and distributes routine reports on a timely basis. Maintains lists and logs.
• Sorts and distributes department mail as it arrives.
• Maintains, monitors, and orders office supplies, letterhead, and envelopes to ensure adequate supplies for anticipated special projects.
• Schedules conference rooms and coordinates meeting arrangements in a timely manner.
• Performs a variety of other clerical tasks including, but not limited to: making copies, sending and receiving faxes, and contacting travel agents to make travel arrangements as needed.
• Serves as the first point of contact for visitors and callers to the department or facility.
• Answers and screens telephone calls, taking accurate messages.
• Responds to inquiries from callers and visitors or refers to department staff.
• Greets and announces visitors, notifying the appropriate staff member. Distributes passes as required by department or operating unit policy.
• Performs other duties as assigned.

Requirements

• High school diploma or GED.
• Three years of clerical, secretarial, office, or administrative experience.
• Proficiency in Microsoft Office (Word, Excel).
• Excellent organizational skills.
• Friendly demeanor.

Physical Demands and Work Environment

• Frequent physical demands: Sitting, standing, walking, push/pull, twisting, bending, reaching forward, reaching overhead, keyboard use/repetitive motion.
• Occasional physical demands: Climbing (e.g., stairs or ladders), carrying objects, squat/kneel/crawl, wrist position deviation, pinching/fine motor activities, taste or smell.
• Continuous physical demands: Talk or hear.
• Lifting: Floor to waist: 15 lbs. Waist level and above: 10 lbs.
• Sensory requirements: Accurate near vision, accurate far vision, color discrimination, minimal depth perception, accurate hearing.
• Anticipated occupational exposure risks: Airborne communicable disease, dust/particulate matter.

Pay

Pay Range: $17.50 - $21.47 per hour.

Schedule

Scheduled Weekly Hours: 40

Benefits

• Medical Plan
• Prescription drug coverage & In-House Employee Pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA) – Healthcare and Dependent Care
• Retirement Savings and Investment Plan
• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
• Supplemental Group Term Life & AD&D Insurance
• Disability Benefits – Long Term Disability (LTD) and Short Term Disability (STD)
• Employee Assistance Program
• Commuter Transit and Parking
• Supplemental Life Insurance (Voluntary Life Spouse, Employee, Child)
• Voluntary Legal Services
• Voluntary Accident, Critical Illness, and Hospital Indemnity Insurance
• Voluntary Identity Theft Insurance
• Voluntary Pet Insurance
• Paid Time-Off Program