SECRETARY

Duties And Responsibilities

• Maintains confidentiality regarding staff and school related issues.
• Communicates with other building administrators and staff per principal directive.
• Captures and disburses internal account funds.
• Coordinates office operations.
• Solves most questions and problems, and refers the most complex issues to higher levels.
• Aids in preparing purchase orders for all purchases made through school budgeted funds.
• Provides assistance to students, parents, teachers, and visitors.
• Writes permits for students, orders supplies for classroom teachers.
• Disseminates and maintains office supplies and materials.
• Presents and submits payment for purchases as required.
• Presents and submits all reports as required.
• Aid in payroll as required.
• Responsible, at the direction of the Principal, for calling substitute teachers.
• Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
• Maintain records of both students and staff, as required.
• Uses effective, positive interpersonal communication skills.
• Performs other tasks as assigned.

Skills And Abilities

• Communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Establish and maintain effective working relationships both internal and external to the district.
• Use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Analyze data.
• Use effective interview techniques, effective public speaking skills, and problem-solving skills.

Work Environment And Physical Requirements

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.