Administrative Assistant

Responsibilities

• Provides timely, smooth and professional communication and correspondence related to all corps programs, including feedback and follow-up with staff, leadership, corps members, program leaders, clients, visitors, and volunteers
• Manages and distributes incoming calls, mail, email, and faxes
• Works with Corps Officer and other staff to create, prepare, and send mailings, and emails, as needed
• Maintains inventory of supplies, furnishings, equipment; orders supplies as requested
• Affixes donations (mail and other) as directed and prepares income sheet for bookkeeper
• Maintains spreadsheets and databases
• Affixes with the recording of all donations (mail and other) as directed and prepares income sheet for bookkeeper
• Maintain forms (social services, youth registration, employment) as requested
• Create weekly worship bulletins, periodic flyers and other church communication materials
• Provide input to building upkeep and maintenance needs – report all problems, schedule outside vendors as needed
• Attend meetings, including advisory board, recording notes and preparing minutes as requested
• Volunteer coordination using The Salvation Army volunteer databases
• Perform other duties as assigned

Qualifications

• Education/Experience: High school graduate or equivalent (GED) required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities Two years of office or administrative experience (preferred)
• Skills, Knowledge & Abilities: Maintain strict confidentiality Excellent organizational, grammar, writing and typing skills Ability to communicate effectively and accurately Computer Skills: Proficient in Microsoft Office 365 Working knowledge of TEAMS and SharePoint Willingness to learn new software as needed
• Certificates And Licenses: Complete Safe From Harm training, and keep current as needed Must have a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)