Secretary

Job Summary

The parish secretary serves as the primary administrative support for St. Ann Catholic Church, acting as the first point of contact for parishioners and visitors. This role ensures the smooth daily operation of the parish office while supporting clergy, staff, and parish ministries.

Key Responsibilities

• Greet and assist parishioners, visitors, and callers with professionalism and hospitality
• Manage parish communications, including phone, email, and bulletin announcements
• Prepare, edit, and distribute weekly church bulletins and other parish publications
• Maintain sacramental records (baptisms, marriages, funerals) and parishioner database
• Schedule appointments and coordinate church events, meetings, and facility use
• Aid clergy with administrative tasks, correspondence, and documentation
• Process mail, donations, and basic financial records as needed
• Maintain office supplies and ensure an organized parish office environment

Qualifications

• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office technology
• Ability to maintain confidentiality and handle sensitive information with discretion
• Friendly, welcoming demeanor aligned with the mission of the Catholic Church

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.