Secretary/Administrative Assistant - Oak Grove High School

Job Purpose

To assist the Principal/Assistant Principal and Counselors to carry out more effectively the duties and responsibilities of the School's office to the ultimate benefit for the district's/schools' entire educational program.

To contribute to the efficient operation of a district school office so that it can play its effective part in the education process.

Qualifications

• Possesses a high school diploma or equivalent;
• Must have computer experience and be proficient in Word Processing;
• Possesses a high level of interpersonal skills,
• Maintains district's high standards for personal appearance and dress;
• Courteous and tactful in dealing with people;
• Professional telephone manner;
• Maintains a professional attitude and appearance at all times;
• Able to work in Windows or current computer operating system, and familiar with such programs as Google, Microsoft Excel, Access, Word, as well as SAMS and MSIS;
• Able to operate standard office equipment (i.e. copier, adding machine, fax, etc.).

Uses appropriate grammar and syntax - verbal and written

Completes fingerprinting process administered by district and passes background check prior to employment;

Fills out the Child Abuse Registry Check Form

Duties And Responsibilities

• Protects educational process at all times
• Keeps all information relating to school situations strictly confidential
• Performs general secretarial functions such as: copying, filing, mailing, faxing, letters, typing documents/memos, delivering mail, etc.
• Answers telephone, taking and delivering messages to the appropriate people
• Updates SAMS / MSIS data on a daily basis as assigned by the Principal
• Fulfills all other functions related to the school office as designated by the Principals or Assistant Principal
• Obtains substitutes for teachers for professional leave, personal leave, or illness if needed, keeping accurate attendance records regarding all such leaves of absence
• Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use
• Undergo periodic evaluations according to state and board policy procedures
• Maintain confidentiality
• Regular, dependable, in person attendance is an essential function of this position
• Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
• Read, understand, and abide by Employee Conduct Policy, all other district, state and federal policies, and procedures and protocols as established by LCSD and the Mississippi Educator Code of Conduct

Supervision

Implements the established school-wide security plan

PARENTS

Communicates school and organizational goals periodically throughout the school year

COMMUNITY

Promotes the district's vision, mission, and goals within the community

PROFESSIONAL DEVELOPMENT

Participates in activities that will enhance his/her personal skills

GENERAL

• Studies and follows district policies applicable to the operation of a school as established by the Board of Education
• Supervises and maintains upkeep and cleanliness of facilities
• Follows any further rules or requirements as set forth by the Principal
• Performs any other tasks as required by the Principal

Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
• The noise level in the work environment is usually low to moderate and occasionally high.

Work Environment

• The work environment is not a standard office setting; but rather encompasses the entire active school campus both inside and outside the facilities.
• The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
• The noise level in the work environment is usually low to moderate and occasionally high.