Secretarial Assistant - Counseling

Department: Instructional Services • Reports to: Principal • FLSA Status: Non-Exempt

Qualifications

• High school graduate
• Minimum of two years of secretarial experience preferred; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities
• Must have current government issued identification

About the Role

Under general supervision, the School Secretarial Assistant provides direct school-level secretarial and clerical office support. This position supports and upholds the mission, vision, and strategic goals of Lexington County School District One toward increased outcomes for students.

Responsibilities

• Interacts, communicates, and collaborates with all stakeholders effectively
• Establishes a safe, supportive, positive, and productive working and learning environment
• Operates general office and technology equipment needed for daily activities
• Maintains confidentiality regarding all employee and student information
• Participates in all professional meetings and training sessions as required
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment, and materials
• Provides secretarial support by performing duties such as answering, screening, and directing telephone calls; taking messages; word processing; directing visitors; and scheduling appointments
• Performs various clerical duties such as filing; sorting incoming and outgoing mail; sorting and collating documents; preparing copies; distributing documents and related materials; maintaining various records
• Generates various records and forms; prepares letters and related documents as assigned
• Enters and maintains computer records
• Assists with attendance records if assigned
• Provides assistance as a back-up to other office staff when necessary
• Effectively uses personal technology devices and software applications for managing pertinent information and communication
• Operates and utilizes general office equipment
• Performs other job-related duties as assigned

Skills

• Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies
• Must be able to access reliable transportation
• Personal computer experience required
• Strong knowledge of word processing, email, spreadsheets, electronic file management, the internet, and reporting and presentation software
• Ability to establish and maintain effective working relationships with students, staff, and the school community
• Ability to speak clearly and concisely both in oral and written communication
• Ability to apply knowledge and current research and theory
• Ability to organize and implement a flexible work schedule to meet reporting deadlines
• Ability to self-monitor and manage multiple tasks while working individually and with members of a group
• Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines
• Ability to handle extended hours and multiple demands from several people
• Knowledge of the policies, procedures, and activities of the school district that pertain to the specific duties and responsibilities of the position
• Knowledge of school policies, procedures, and operations
• Ability to demonstrate proper maintenance, safe operation, and utilization of equipment, materials, and supplies used in daily activities
• Ability to maintain high standards of accuracy in exercising duties
• Ability to anticipate work to be completed and complete work without direct supervision
• Ability to maintain confidentiality of employee and student records and information
• Ability to interact and communicate effectively and professionally with supervisors, co-workers, teachers, students, and the general public

Physical Demands

• Work requires occasional lifting/moving of items up to twenty-five pounds
• Occasionally pushes/pulls items such as furniture or boxes of materials
• Regularly required to sit, stand, walk, talk, listen, and/or reach with hands and arms
• Specific vision abilities required include close vision and distance vision
• Occasionally requires working irregular or extended hours
• Frequent use of a computer monitor and related equipment

Work Environment

• Noise level varies from quiet to loud depending on activity
• Duties are performed in an office setting with no significant exposure to adverse environmental conditions
• Responsibilities may require constant attention and meeting deadlines
• Occasional travel is required; no overnight travel

Pay

8 Hours/190 Days • Support Staff Salary Scale (Grade 7)