Second Executive Assistant to the President & Chief Operating Officer

About the role

We are seeking a highly organized, proactive, and trusted Second Executive Assistant to support the President & Chief Operating Officer in a fast-paced media and entertainment environment.

Responsibilities

• Calendar & Schedule Support
  • Partner with the Primary EA to manage the President & COO's complex, high-volume calendar
  • Ensure smooth transitions and proper preparation across all commitments
  • Coordinate internal leadership meetings, cross-functional check-ins, production calls, studio briefings, and external partner meetings
  • Monitor recurring meetings and ensure invites, agendas, meeting materials, and dial-in details are correct and distributed
  • Flag upcoming deadlines, priorities, and scheduling risks early
• Travel & Logistics
  • Coordinate business and personal travel arrangements, including coordinating flight schedules, ground transportation, hotel accommodations, catering, and itineraries
  • Prepare detailed itineraries and provide on-the-ground support for trips, events, and offsites
  • Support on-site meetings while traveling, including catering coordination and printed materials
• Business & Office Operations
  • Manage and reconcile business expenses
  • Maintain organized filing systems, contact lists, and documentation
  • Support special projects and ad hoc initiatives as assigned
  • Cooking and materials management for onsite meetings

Requirements

• Excited about the media and entertainment industry
• Ambitious and eager to jump in wherever needed
• Strong drive and growth mindset
• Exceptionally organized and detail-oriented
• Calm, adaptable, and resilient in high-pressure environments
• Comfortable with ambiguity and learning as they go
• Interested in being a long-term assistant and trusted partner
• Serving as a trusted point of contact for sensitive matters
• Working Style & Team Dynamic
  • The Primary Executive Assistant (direct manager) works with:
  • High transparency and frequent communication
  • Clear expectations and constant alignment
  • A collaborative, team-first mentality

Qualifications

• Experience in a similar role
• Proven ability to manage calendars and schedules
• Excellent organizational and communication skills
• Ability to handle multiple tasks simultaneously
• Attention to detail and ability to follow through on tasks
• Flexibility and availability to work after hours, on weekends, and on short notice

Skills

• Exceptional organizational and administrative skills
• Strong interpersonal and communication skills
• Ability to prioritize and manage multiple tasks
• Proficiency in Microsoft Office Suite
• Ability to maintain confidentiality and discretion

Benefits

• Employer-sponsored medical, dental, and vision plans
• Company-provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays
• Spirit Day to encourage volunteering in the community
• 401(k) plan
• Employee Assistance Program (EAP)
• Additional voluntary programs