Seasonal Production Coordinator II

This role oversees the full logistics of assigned on-location shoots for NFL Films Productions, managing crew movements, equipment rentals, travel, permitting, and vendor communication from preproduction through wrap. The coordinator ensures all operational details are executed accurately and efficiently, serving as a key liaison between internal departments to keep shoots running smoothly and on schedule.

Responsibilities

• Oversee all logistics of on-location shoots as assigned, from start to finish, including crew movements, equipment shipments, and vendor communication.
• Hire camera, audio, and support crew for on-location filming and ensure the onboarding process is complete prior to filming.
• Coordinate all crew travel, including booking flights, hotels, and rental vehicles.
• Research and book local equipment rentals not provided by the NFL Films Camera & Audio departments.
• Research and book locations, oversee permitting, and handle all administrative tasks associated with those responsibilities, including securing vendor paperwork, releases, and processing payment.
• Handle all shoot communication, including updating the online shoot schedule, sending shoot emails, and creating call sheets.
• Work closely with other departments to ensure budget considerations and crew assignments are communicated quickly and efficiently.
• Perform administrative tasks such as answering phones, requesting certificates of insurance, reviewing invoices, and updating department tracking documents to ensure consistency and accuracy.

Requirements

• 2–3+ years of experience coordinating on-location shoots in film, television, or live event production, with demonstrated ability to independently manage logistics, travel, vendors, and shoot communication.

Preferred Qualifications

• Strong working knowledge of TV/film production, including camera, audio, lighting, and grip equipment, as well as a clear understanding of crew roles, responsibilities, and on-set workflows.
• Familiarity with NFL and NFL Films programming, past and present, with the ability to support shoots that require historical context, archival awareness, or football-specific operational needs.

Skills

• Strong organizational and time management skills with high-level attention to detail.
• Comfortable working in a fast-paced environment and handling multiple projects simultaneously.
• Excellent communication skills.

Physical Demands

• Position involves coordinating productions on location.
• Shoot and/or event needs may require the coordinator to travel on location up to 30% of the time.

Schedule

• This is a 7-month seasonal position.
• Candidates are required to work 5 days a week from the offices in Mt. Laurel, NJ.
• NFL employees are required to work 40 hours per week. Production demands may include additional hours, nights, and weekends.

Pay

$2,000 USD per month.