Seasonal Office Support Administrator

Work with a Top 20 CPA and advisory firm that Accounts for Anything. Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them.

About the role

The Office Support Administrator will provide support to local offices, optimizing efficiency, client experience, and quality control. There will be interaction with team members within your local team as well as others outside of the local team at all levels. This position provides high-level administrative support for the Tax Team. The role is vitally important to the success of day-to-day operations and organization of the department. The ability to multi-task while maintaining complex schedules is essential. The ideal candidate is resourceful, an excellent problem solver, and very organized.

Responsibilities

• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department.
• Deliver tax returns, extensions, and estimates in both electronic and paper format.
• Preparation of zero extensions in tax software.
• E-Filing of tax returns.
• Coordination of receipt of signed e-File authorizations.
• Preparing and proofreading correspondence to include client engagement letters and response letters to the IRS and various tax authorities.
• Possess a general understanding of invoicing and reporting in a professional services environment.
• Preparation of expense reports.
• Handling confidential correspondence and files and new client set up.
• Coordinating and managing workflow with the team.
• Managing due date reporting for meeting IRS/Tax authorities deadlines.
• Management of partner prospects and leads.
• Reporting in various programs.
• Creation of reports in Microsoft Excel with the ability to format, create intermediate formulas, charts, and graphs.
• Proofreads for spelling, grammar, and formatting, making appropriate changes; responsible for accuracy and clarity of final copy.
• Acts as the ambassador of the department.
• Ability to work independently and acts as project manager on special projects.

Requirements

• 5+ years of Administrative Experience; experience in a Tax Practice is a plus.
• Intermediate to Advanced Excel. More importantly, the ability to be resourceful in learning Excel features and formulas.
• Intermediate to Advanced PowerPoint and Word.
• Technology savvy.
• Great interpersonal skills.
• Skilled at managing upwards.

Skills

• Ability to analyze and revise operating practices to improve efficiency.
• Detail-oriented and comfortable working in a fast-paced and time-sensitive office environment.
• Proficiency in multi-tasking and prioritizing using strong problem-solving skills and the ability to self-direct.
• Aptitude for working with a diverse group of important external clients as well as internal associates at all levels of the organization.
• Exceptional written and verbal communication skills.
• Superior organization skills and dedication to completing projects in a timely manner.
• Organizes and prioritizes large volumes of information and calls.
• Ability to learn quickly and become proficient with Aprio's Windows-based applications.

Benefits

• Medical, Dental, and Vision Insurance on the first day of employment.
• Flexible Spending Account and Dependent Care Account.
• 401k with Profit Sharing.
• 9+ holidays and discretionary time off structure.
• Parental Leave – coverage for both primary and secondary caregivers.
• Tuition Assistance Program and CPA support program with cash incentive upon completion.
• Discretionary incentive compensation based on firm, group, and individual performance.
• Incentive compensation related to origination of new client sales.
• Top-rated wellness program.
• Flexible working environment including remote and hybrid options.

Why Work For Aprio

Whether you are just starting out, looking to advance into management, or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm. Work with a high-energy, passionate, caring, and ambitious team of professionals in a collaborative culture. Enjoy the freedom to innovate and bring your ideas to help Aprio grow to become the CPA firm of choice nationally. Grow professionally in an environment that fosters continuous learning and advancement. Be rewarded with competitive compensation, industry-leading benefits, and a flexible work environment to enjoy work/life balance.