Seasonal DOT Coordinator

As a Seasonal DOT Compliance Coordinator, you will play a critical role in ensuring the organization's compliance with Department of Transportation (DOT) regulations and fleet management requirements. Your goal will be to support safe operations by maintaining accurate DOT records, overseeing driver and technician compliance, coordinating required testing and certifications, and managing vehicle registrations and fleet documentation. Your success will depend on your attention to detail, ability to manage compliance deadlines, and commitment to maintaining regulatory standards across the business. What We Offer Work Environment - Join a collaborative operations team focused on safety, compliance, and operational excellenceCareer Growth Opportunities - Opportunity to transition into a full-time role as business needs evolveCompetitive Compensation - Competitive hourly wage and participation in company programs as applicableComprehensive Benefits - Access to available seasonal employee benefits and support programsTraining & Development - Hands-on experience working with DOT compliance systems, fleet administration, and regulatory processesCommunity Impact - Support a business that delivers essential energy products and services to customers throughout the region Your Responsibilities Manage DOT driver and technician files, ensuring all records remain current and compliant with applicable regulations and coordinate onboarding compliance requirements for new employees, including collection of required documentation and completion of background screening processesConduct and track driving record reviews, criminal background checks, DOT records verification, and other required compliance screeningsMonitor medical certificate compliance, coordinate renewal documentation, and maintain records of upcoming expirationsProvide management with regular updates regarding upcoming certifications, licenses, and compliance items approaching expirationEstablish and maintain driver records within the JJ Keller system, including new driver setup and deactivation of departing employeesTrack and administer drug and alcohol testing requirements, including quarterly random testing programsManage hazardous materials testing records and administration of Hazmat credentialsMaintain compliance documentation for Irving Oil's light and heavy vehicle fleet, including registrations, license plates, fuel cards, insurance cards, IFTA stickers, Weights & Measures licenses, and other required permitsCoordinate and process vendor invoices related to medical testing, compliance programs, and fleet administration resources and Order and maintain E-ZPass transponders and related fleet services as required Your Skills Strong organizational and recordkeeping skills and exceptional attention to detail and ability to manage multiple deadlinesStrong verbal and written communication skillsAbility to interpret and apply regulatory requirements and compliance standardsProficiency with Microsoft Office applications and database management systemsAbility to work independently while collaborating effectively with managers and operational teamsStrong commitment to safety and regulatory compliance Your Experience High school diploma or GED requiredAdministrative, compliance, transportation, fleet, or logistics experience preferredExperience working with DOT regulations, driver qualification files, or transportation compliance programs is considered an assetKnowledge of fleet administration, vehicle registrations, and transportation-related documentation is an asset The expected hourly range for this position is $23.00-$28.75. Placement within range will be based on relevant experience, qualifications, and skills Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility. Job Requirements - Work Experience Job Requirements - Education