[Seasonal] Accounting Assistant

About the role

The Accounting Assistant supports the Finance and Accounting team by performing a variety of accounting and administrative functions that help ensure the accuracy and integrity of the organization's financial operations. This seasonal position is responsible for processing accounts payable invoices, maintaining vendor records in NetSuite, assisting with account reconciliations, preparing reports and spreadsheets, and supporting month-end accounting activities. The Accounting Assistant also plays a key role in event-related financial operations, including cash handling and revenue reconciliation during the National Western Stock Show and other events hosted at The Legacy. Success in this role requires strong attention to detail, organizational skills, confidentiality, and the ability to collaborate effectively with staff, volunteers, exhibitors, vendors, and guests while supporting the mission of National Western.

Responsibilities

• Process accounts payable invoices and verify coding and approvals.
• Maintain vendor information in NetSuite
• Prepare and maintain spreadsheets and reports in Excel.
• Assist with account reconciliations and month-end activities.
• Provide event-related cash handling and revenue reconciliation support.
• Collaborate with staff, volunteers, exhibitors, vendors, and guests.
• Perform other duties and projects as assigned.

Requirements

• Experience in NetSuite preferred.
• Required experience in Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and communication skills.
• Ability to maintain confidentiality.
• Accounting, bookkeeping, or finance experience preferred.
• Ability to work indoors and outdoors in all weather conditions, including extreme cold, snow, wind, and rain; lift up to 15 pounds; navigate the National Western Complex.

Pay

Compensation range: $22.00-$28.00 per hour depending on experience.

Benefits

Sick time accrued at a rate of 1 hour for every 30 hours worked.

Schedule

Primarily a four-day work week Monday‑Friday 9:00 am‑4:30 pm February‑November, with occasional early morning, late evening, weekend, or holiday availability required. During the National Western Stock Show, on‑site shifts