Scientific Program Administrator, Scientific Programs and Initiatives

About the role

The AACR is seeking a candidate to support AACR’s mission and programs that are designed to drive the scientific agenda of the organization. Specifically, this position will support the Managing Director, Scientific Programs and Initiatives, who oversees AACR scientific working groups, AACR scientific achievement awards, the Fellows of the AACR Academy, and all annual AACR committee and association group appointments.

Responsibilities

• Research and track established and potential committee and association group members
• Coordinate committee activities as needed
• Collaborate across AACR departments and divisions to ascertain committee and association group needs
• Research and learn new scientific disciplines applicable to cancer research that represent the core focus of particular committees and/or association groups
• Assist with the appointment process for all annual AACR committees and association groups
• Facilitate and support effective communication internally between AACR departments and divisions, as well as externally between AACR and appointed committee and association group members
• Interact as needed with AACR colleagues and members to organize events ranging in size from small committee meetings to large-scale scientific programs
• Communicate regularly with cancer researchers, clinicians, and physician-scientists primarily via telephone, videoconference, and email
• Ensure the timely completion of assigned projects by determining priorities and tracking deadlines
• Assist as needed with the preparation of agendas, proposals, and any other necessary files related to meetings and programs of AACR committees and association groups
• Assist with updating and maintaining AACR committee and association group historical tracking files and associated AACR webpages
• Travel to the AACR Annual Meeting, selected AACR Special Conferences, and other events as needed to implement scientific programs
• Perform all essential duties and functions of the position and other related duties as assigned and as necessary

Requirements

• Minimum of 2–4 years of relevant postdoctoral research experience
• Administrative or project management experience, preferably in the non-profit sector
• PhD, or equivalent degree, in cancer research or a cancer-related science

Qualifications

• Passion and commitment to cancer and cancer-related sciences
• Excellence in written and verbal communications
• Broad, in-depth knowledge of cancer and cancer-related sciences
• Precision in judgement and the ability to navigate scientifically complicated tasks
• Ability to work independently and within a team environment
• Ability to build, foster, and maintain relationships with a wide range of stakeholders
• Capability to manage time and prioritize tasks while adapting to diverse workloads and deadlines
• Precise attention to detail
• Exceptional administrative and organizational skills
• Desire to follow through on projects in a timely manner
• Strong interpersonal skills and professional demeanor
• High proficiency in Microsoft Office applications and ability to navigate technological software and platforms including virtual meeting platforms (e.g., Microsoft Teams, Zoom) and project management software
• Knowledge of the scientific literature and trends in the cancer research field
• Ability to travel to meetings and conferences as needed