Senior Scientific Program Administrator

About the role

The AACR is seeking a highly skilled and detail-oriented Scientific Program Administrator to support the Department of Professional Development. This role involves collaborating with leading experts across the cancer research enterprise to design, manage, and deliver high-quality scientific and professional development initiatives.

Responsibilities

• Assisting in developing programmatic goals, objectives, and deliverables relevant to AACR member professional development and career advancement needs and interests.
• Managing and tracking multiple deadlines across projects, proposal submissions, reviews, reports, and meetings.
• Maintaining sustained interaction with external scientific leaders and internal teams (marketing, publishing, finance, meeting logistics, etc.) to ensure seamless program execution.
• Overseeing the preparation of records, reports, webpages, and writing detailed meeting minutes.
• Maintaining accurate and organized repositories for all professional development program activities.
• Supporting specific projects such as grants development and administration, developing data standards, facilitating data sharing strategies, or contributing to scientific publications and white papers.
• Drafting presentations, correspondence, and remarks on behalf of scientific directors and leaders, and serving as a liaison for stakeholders.
• Providing high-level administrative and operational support, including scheduling and stakeholder coordination.
• Managing websites, databases, and social media platforms; may oversee support staff as needed.
• Other duties and responsibilities as assigned by the Director Professional Development

Requirements

• PhD in cancer, bioscience, or a related field, or equivalent advanced scientific training and professional experience.
• 3-5 years of postdoctoral training or equivalent professional experience in a relevant area is required.
• Experience with multi-stakeholder collaborations, committee coordination, or large-scale cancer science initiatives is highly desirable.

Qualifications

• Excellent written and verbal communication skills.
• High level of motivation with excellent judgment and well-developed analytical abilities.
• Proven organizational and project management skills.
• Familiarity with Word Press, Open Water, Salesforce platforms a plus.
• Ability to work both independently and in a team environment, demonstrating adaptability and initiative.
• Strong professional and interpersonal skills, including working effectively in a team setting with AACR colleagues, members, and leaders, as well as external professionals.
• Familiarity with Learning Management Systems and virtual, on-demand training and in-person and virtual scientific meeting planning and management a plus.
• Precise attention to detail and ability to manage competing priorities simultaneously.
• Professional demeanor and commitment to following through on projects.
• Command of a second language a plus.