School Secretary and PowerSchool Coordinator - All Saints, Wichita

Purpose

To provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

About the Role

Under the direct supervision of the principal or other administrative staff, the Administrative Assistant will perform a variety of clerical, secretarial, and administrative tasks.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Aids in planning and scheduling school events and activities, and maintaining a calendar of school and student events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepares purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Maintains inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, provides information and assistance to callers, and sends outgoing mail.
• Distributes incoming mail appropriately.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into the computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

PowerSchool Coordinator (PSC)

• Attend annual August training and the training for the annual rollover.
• Complete 5 hours of PowerSchool Distance Learning modules.
• Schedule dates for initial basic training with the PowerSchool Administrator (PSA).
• Work with the PSA to complete the rollover if the PSC's work year ends with the school year.
• Complete a brief refresher course with the PSA if PSC violates system integrity.

Qualifications

• Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
• Typical qualifications would be equivalent to graduation from high school.
• Shorthand or speed writing skills are desirable.
• Successful experience with office management is preferred.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Federal Labor Standards Act (FLSA) Status

Non-exempt