School Secretary - (2026-2027) Sanford Middle

School Secretary Summary

Under general supervision, performs clerical and secretarial support for an MPS elementary or middle school site; provides information and assistance to MPS staff, students and clients; resolves operational issues, using knowledge of the operations and policies of MPS.

Essential Functions

• Provides clerical and standard secretarial support for the School Principal; performs administrative support duties for assigned school site within scope of authority and training, and in compliance with MPS policies and quality standards;
• Exercises initiative in performing work assignments; applies judgment and knowledge of the operations of the school to resolve problems and make work process decisions;
• Provides customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinates communication at school site; explains MPS rules, policies and procedures;
• Performs bookkeeping and accounting functions; collects special fees and payments;
• Collects data and reports information; maintains accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests;
• Maintains computer database and files; enters data; researches electronic and paper files, records, and documents; reviews and updates statistical information, reports and technical documents; collects and compiles statistical data; develops and creates technical and operational reports;
• Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized;
• Completes and coordinates special projects and research functions.

Qualifications

• High School Diploma or GED equivalent; AND three (3) years of office administration experience in a public school district; OR an equivalent combination of education, training and experience as determined by Human Resources.
• Knowledge Of Applicable policies, procedures and regulations covering specific areas of assignment.
• Specialized MPS and state agency software applications and network operating environments.
• Customer service principles, protocols and methods.
• Local community resources and community services programs.
• Principles of record keeping and records management.
• Professional standards for business correspondence, writing, spelling and grammar.
• Office practices and procedures.
• Business and personal computers, including spreadsheet, word processing, and database software applications.
• Skilled in: Operating business computers with standard and specialized software applications.
• Researching computer databases, and compiling information for reports and special projects.
• Making mathematic calculations with speed and accuracy.
• Providing effective customer service, and dealing tactfully and courteously with the public.
• Following verbal and written instructions.
• Establishing and maintaining effective working relationships with co-workers.
• Communicating effectively verbally and in writing.

Physical Demands and Working Environment

• Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently.
• A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.