School Secretary (2026-2027) - Olson Middle

Organizational Unit: Olson Middle School • FTE: 1.0 (40 hours/week, 45 weeks/year) • Union: AFSCME

About the role

Under general supervision, performs clerical and secretarial support for an MPS middle school site; provides information and assistance to MPS staff, students, and clients; resolves operational issues using knowledge of MPS operations and policies.

Responsibilities

• Provide clerical and standard secretarial support for the School Principal; perform administrative support duties and work independently, making appropriate decisions based on experience.
• Collect data and report information; maintain accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests.
• Keep daily attendance records for staff and records of overtime and compensation time; assist with managing timekeeping records and payroll reporting; secure substitutes to cover classrooms.
• Maintain computer database and files; enter data; research electronic and paper files, records, and documents; review and update statistical information, reports, and technical documents.
• Order, receive, and distribute supplies and equipment.
• Monitor school security system, lock and unlock doors, and manage key controls.
• Provide customer service, information, and assistance to MPS staff, students, parents, visitors, and others; coordinate communication at the school site; explain MPS rules, policies, and procedures.
• Access MPS files and locate information for clients, staff, local agencies, and others as authorized; prepare and distribute school calendar, information packets, and other communications.
• Apply judgment and knowledge of school operations to resolve problems and make work process decisions; refer matters requiring policy interpretation to supervisor.
• May coordinate, prioritize, cross-train, and review work of clerical and support staff.
• Coordinate all student transportation.

Requirements

• High School Diploma or GED equivalent and three years of office administration and computer experience in a public school district; or an equivalent combination of education, training, and experience.
• Knowledge of applicable policies, procedures, and regulations covering specific areas of assignment.
• Experience with specialized MPS and state agency software applications and network operating environments.
• Understanding of customer service principles, protocols, and methods.
• Familiarity with local community resources and community services programs.
• Knowledge of record keeping and records management principles.
• Proficiency in business correspondence, writing, spelling, and grammar.
• Experience with business and personal computers, including spreadsheet, word processing, and database software applications.

Preferred: Knowledge of MPS organization, operations, policies, and procedures.

Benefits

• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• HSA & FSA
• Retirement plan

Pay

$23.96–$32.34 per hour