School Registrar

Residency requirement: Must reside in North Carolina.

About the role

The Registrar supports school administrators by processing requests for new enrollments and withdrawals, maintaining student files and records (both clerical and academic), performing routine administrative duties, and facilitating communications with various stakeholders.

North Carolina Virtual Academy (NCVA) is a Stride K12 partner school providing an online, personalized education experience. The mission of NCVA is to offer an exemplary, individualized, and engaging educational experience through school and community/family partnerships, a rigorous curriculum, and a data-driven, student-centered instructional model.

Responsibilities

• Maintains and manages school records in an organized manner.
• Coordinates with registrars for missing documents.
• Ensures all students have current information and files are complete as required by the state’s Department of Education (DOE).
• Processes requests for records from outside school systems/agencies within prescribed timeframes.
• Assists in regular file reviews to ensure compliance, including verifying document presence.
• Contacts school districts to acquire student records for identification of at-risk students as needed.
• Communicates with parents tactfully and sensitively, maintaining confidentiality in job-related matters.
• Maintains up-to-date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at-risk indicators.
• Runs withdrawal reports weekly and ensures all systems are updated accurately.
• Ensures school personnel comply with the Family Educational Rights and Privacy Act (FERPA).

Requirements

• High school diploma or equivalent.
• One (1) year of related work experience OR an equivalent combination of education and experience.
• Ability to pass a required background check.

Qualifications (Preferred)

• Demonstrated organizational skills and knowledge of systematic filing procedures.
• Ability to function as part of a team of office professionals.
• Good verbal and written communication skills.
• Ability to use web-based database programs to enter and monitor education information.
• Ability to perform multiple tasks.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Associate degree.
• Two (2) years of experience.

Schedule

• Full-time position, typically 40+ hours per week.
• Ability to maintain a professional home office without distraction during the workday, typically 9–5 (or 8–4) or as defined by the school.

Pay

Stride, Inc. considers a person’s education, experience, qualifications, work location, expected quality and quantity of work, required travel (if any), external market, and internal value when determining salary. Offers will typically be in the bottom half of the range.

Work Environment

This is an office-based position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.