School Registrar

Cognita Schools · Stow, MA · 2 days ago

On-siteHealthcare$70k–$85k/yrFull-time

The Opportunity

MAI is seeking an experienced Registrar to serve as the central steward of academic scheduling, student records, and institutional data integrity. This highly specialized role blends project management, systems thinking, collaboration, and discretion to ensure the school's academic operations run smoothly, accurately, and on time. Working both independently and in close partnership with divisional leadership, admissions, operations, and academic departments, the Registrar manages complex scheduling processes, maintains precise student records, and produces essential academic outputs including transcripts, report cards, and enrollment data. The ideal candidate brings exceptional organizational skills, meticulous attention to detail, and the ability to manage long-term projects with fixed deadlines in a dynamic school environment. This position is well suited to a professional who enjoys building and refining systems, values accountability, and understands the high stakes associated with academic data in a Tier 1 independent school.

What You Will Do

Lead the project management of academic scheduling for students, faculty, and shared spaces, preparing and maintaining accurate semester schedules while adapting to changes in enrollment, electives, and course offerings
Work closely and independently with the Director of Academics, Deans, Division Directors, and Admissions to refine course sections, manage scheduling resources, ensure appropriate student accommodations, and confirm that every enrolled student has a complete and accurate schedule
Oversee student records and academic reporting, including the production and distribution of report cards and official transcripts, maintaining consistent academic standards and supporting divisions with testing records and internal reporting
Manage enrollment, re-enrollment, and withdrawal processes
Audit and maintain student data across departments
Serve as the primary point of contact for data requests and compliance
Ensure the confidentiality, accuracy, and integrity of all records
Support parent-teacher conference scheduling and family communications in partnership with divisional operations teams
Contribute to strategic enrollment planning by providing insights on trends, risks, and opportunities affecting enrollment and student records

Who You Are

We are seeking a mission-aligned professional who is energized by MAI's purpose and takes pride in supporting people engaged in meaningful, demanding work. The ideal candidate is detail-driven and systems-oriented, with a strong sense of ownership and accountability for complex, mission-critical processes. Exceptionally organized and skilled at managing multi-phase projects with fixed deadlines, they communicate clearly and collaborate effectively with faculty, administrators, parents, and colleagues, exercising sound judgment and discretion when handling sensitive student and family information. Calm, solution-oriented, and resilient during peak workload periods, this individual values continuous improvement, enjoys refining systems for greater efficiency and reliability, and believes that culture matters—actively contributing to a positive school community.

Qualifications

Prior experience in a registrar, scheduling, or academic records role (preferably in an educational setting)
Demonstrated expertise in academic scheduling
Strong project management and analytical skills
Comfort working with student information systems and emerging data tools
Bachelor's degree required; advanced degree considered a plus

Compensation And Benefits