School Ops Administrator

About the role

Join a team dedicated to the mission: Relentless Commitment to Student Greatness in School and in Life™. Inspire and motivate young learners while putting students first in education. CSUSA delivers on its promise of Strong Minds, Good Hearts™ through an education model that ensures every student has the opportunity for success.

Responsibilities

• Creates position openings in ADP system.
• Works with Offer Letter Specialist to commence offer process and sends required documents regarding offers.
• Boards new employees in the ADP system and works with Employee Onboarding and Compliance Specialist to ensure all employees have completed all new hire paperwork in a timely manner.
• Supports all school personnel in completing electronic HR onboarding submissions, including electronic on-boarding and benefit applications in the ADP HR system.
• Implements and monitors new hire information in UltiPro, Time & Attendance system in ADP and LaunchPad; maintains employee data in UltiPro.
• Works with the Principal, the Finance Department, and the Human Resources Department to ensure the school stays within the approved Staffing Budget and various line items.
• Manages and maintains all confidential employee and school documents.
• Manages employees in self-posting PTO in the HR system.
• Audits payroll previews presented by Payroll Department to authorize processing of payroll.
• Manages and trains employees on all required HR systems.
• Prepares School-based reports as required by the Payroll Department.
• Oversees and approves IT and Facilities school based employee hours and PTO.
• Aids in formulating and executing open enrollments and other Benefit meetings and prepares required reports.
• Manages and trains employees on family status changes, 401k, benefits selection and compiles appropriate paperwork as required.
• Assists Human Resources Department with FMLA, Short-term and Long-term disability requests, and documentation.
• Works directly with Director and Manager of Procurements on purchase orders and goods needed.
• Manages National School lunch program at the school level working directly with the Support Center.
• Manages the school's food and transportation services by coordinating with service providers and overseeing deliveries.
• Manages all school inventory purchased.
• Manages financial records of the School in accordance with Company Policy and assists Staff Accountant with monthly Financial Statements.
• Supervises all check request and bank deposits including cash deposits of $10,000 or more and ensures compliance with the Currency Transaction Reporting Requirements and Company Policy.
• Supervises and trains delegates to make deposit and accept cash on schools behalf.
• Forwards approved invoices to Accounts Payable department on a weekly basis.
• Maintains and reconciles balances of School-based accounts in a timely manner.
• Manages and trains on procedure for collection of any NSF checks in a timely manner.
• Oversees and approves expenditure invoices at the school level.
• Maintains and reconciles Petty Cash Account based on Company Policy.
• Prepares and maintains school budget and staffing matrix at the school level with Finance department in Adaptive Planning monthly.
• Participates on all School Dashboard calls and assists Principal with follow-up issues related to the call, as needed.
• Works daily with Education Grants Manager to supervise timelines and grant draw downs.
• Attends grant trainings to prepare and administer grants at school level.
• Supports compliance department ensuring compliance at school level is maintained.
• Ensures adherence to proper safety procedures.
• Acts as liaison to HR and Benefits teams in relation to respective employee injuries.
• Processes and oversees all Workers' Compensation claims electronically in the prescribed manner and assists Employee in seeking medical care by providing proper authorization forms.
• Oversees, maintains, and processes all student accident claims in the prescribed manner.
• Acts as a Liaison to Facilities and Finance departments on property and casualty claims.
• Supervises all school based I.T. employees.
• Point of contact for submitting Work Tickets for I.T., property, maintenance and safety needs at the school and processes all Help Tickets in a timely manner.
• Ensures all permits and licensing are renewed/paid and posted on a timely basis; no permit or license should be expired.
• Manages and documents end of year key return from faculty/staff.

Qualifications

• Bachelor's or higher in Accounting, Finance, or related field of study from an accredited institution.
• At least 2+ years of School Operations or Business Management experience required.
• Experience in an educational environment preferred.
• Maintains confidentiality.
• Knowledge and practical experience beyond basic bookkeeping.
• Knowledge and practical experience using MS Word, Excel, QuickBooks.
• Ability to work independently and make decisions in accordance with established policies and regulations.
• Polite, courteous, and tactful with the public and co-workers.

Skills

• Time Management: Prioritizing, Organizing, Scheduling
• Computer Basics: Windows, Internet
• Aptitude for mathematics and the ability to concentrate on detail.
• Communication: Oral, Written, Interpersonal (active listening)
• Ability to multitask
• Remains calm in fast-paced environment