School Office Manager - St. Matthias the Apostle - Lanham Maryland

About the role

The Academy of St. Matthias the Apostle is seeking a School Office Manager to oversee front office operations, financial processes, and family engagement systems.

Responsibilities

• Oversee daily operations of the school office
• Manage calendars, scheduling, and school-wide communications
• Cook up meetings, events, and vendor relationships
• Maintain organized systems for records, files, and compliance
• Financial Management & Accounting (KEY PRIORITY)
• Manage tuition accounts and support families using FACTS
• Monitor billing, payments, and financial records
• Serve as liaison to bookkeeper and Archdiocesan financial offices
• Aid with payroll processes and reporting
• Support financial aid tracking, scholarships, and account adjustments
• Communicate professionally with families regarding tuition and balances
• Support & Engagement
• Aid as a welcoming and professional point of contact for families
• Assist families with enrollment, re-enrollment, and financial processes
• Provide clear, compassionate communication regarding school policies
• Maintain confidentiality while supporting sensitive family situations
• Administrative & HR Support
• Aid with onboarding, compliance, and staff documentation
• Cook up volunteers and service hour tracking
• Aid leadership projects and school initiatives

Requirements

• Strong accounting or financial management experience
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (especially Excel)
• Preferred Experience with FACTS SIS/Financial or similar systems
• Experience working in a school or family-centered environment
• Bilingual (Spanish preferred)

Qualifications

• Core Competencies
• Professionalism and discretion
• Problem-solving and initiative taker
• Strong customer service mindset
• Alignment with Catholic mission and values

Pay

The hourly rate for this role is $19.00 to $22.00 with excellent benefits.

Schedule

N/A

Benefits

N/A

Contact

Please forward your resume to: principal@st.matthias.org