Part-time Office Manager - Holy Family Catholic School

Essential Responsibilities

• Greet and assist visitors, parents, students, and staff in a professional and welcoming manner.
• Answer and direct incoming phone calls and respond to general inquiries.
• Monitor and manage visitor check-in procedures and school security protocols.
• Serve as the primary point of contact for day-to-day office communications.
• Aid students with daily needs, including illness, forgotten items, classroom messages, and other concerns.
• Maintain student attendance records and assist with student sign-in/sign-out procedures.
• Support faculty and administration in addressing student needs throughout the school day.
• Maintain accurate student and school records, both digital and paper.
• Collect, organize, and track required forms, permissions, health records, and other important documentation.
• Follow up with families to obtain missing paperwork and ensure compliance with school requirements.
• Assist with preparation of correspondence, newsletters, reports, and school communications.
• Support enrollment, registration, and other administrative processes as assigned.
• Ensure office supplies are stocked and inventory is maintained.
• Keep the school office, storage areas, and supply closets clean, organized, and functional.
• Manage incoming and outgoing mail and deliveries.

Level 2 Fingerprinting and Safe Environment

Level 2 Fingerprinting and Safe Environment classes are required.