School Office Manager 2026-27 - Spiritridge Elementary School

Position Objective

The position of Office Manager is for the purpose of managing the operations and functions of the school and provides administrative support for the building administration.

Commitment To Equity

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

Responsibilities

• Functions as a school ambassador
• Provides first-line exceptional experiences to staff, students and the community
• Serves as onsite specialist for human resources functions
• Oversees and manages business processes including purchasing, inventory, accounting, payroll, expenditures and school budget including general school budget and ASB
• Manages communication functions as required for the position
• Provides administrative support for building administrators and teaching staff as applicable
• Manages and oversees building use and activities
• Manages and coordinates school events as directed by the principal and related to the particular building assignment
• Provides facilities management and coordination with a focus on maintaining building safety, security and access
• Serves as a community contact and school liaison as required
• Collaborates and serves as a liaison with a variety of departmental stakeholders regarding school operations
• Manages, prioritizes and problem-solves emergent needs of students, parents, and staff as it pertains to this position
• Collaborates with building administrators and nurse to ensure proper clinic/health room supervision
• Manages and performs clinic/health room needs as required
• Builds, establishes and maintains positive, respectful and professional relationships with students, staff and the community to support a safe and civil environment
• Ensures daily management of substitutes and classroom coverage
• Manages and implements scheduling needs that impact students, staff and the community
• Directs operational functions, procedures and protocols of the school office including attendance, ASB, accounting, and student registration
• Engages in process improvement related to the position
• Engages with and monitors students as needed
• Exercises and maintains confidentiality as required by FERPA, and other related laws and policies
• May function as the building registrar, student placement manager and provide oversight of student enrollment (elementary only)
• Acts as custodian of student records (elementary only)
• Manages textbook purchases and inventory as related for the position
• Elementary office managers may have more direct performance of key duties
• Secondary office managers may have more responsibility directing the work of other staff members
• May provide coaching and guided support for other administrative support positions
• Performs other job-related duties as assigned

Reporting Relationships

Reports directly to and is supervised by the Building Principal

Required Education & Experience

• High school diploma or equivalent
• Associates degree in business or related field or the equivalent of post-secondary education
• Previous experience in a school setting

Preferred Experience

• Experience working in an administrative support position within a school setting
• Public school experience

Allowable Substitutions

Experience may be considered and substituted for Associates degree or post-secondary education

Licensing Requirements

Valid First Aid and CPR certification if assigned to health clinic.

Knowledge (Position Requirements At Entry)

• Understands school operations, policies and procedures
• Ability to use variety of computer software applications, including Microsoft Office and Office 365, including navigation and keyboarding skills as needed
• Understands basic public and community relations techniques
• Possesses basic accounting and budgeting processes

Skills (Position Requirements At Entry)

• Communicates effectively and professionally verbally, nonverbally and in written form with a variety of stakeholders
• Demonstrates ability to interact professionally, positively and appropriately with a variety of stakeholders
• Ability to manage a variety of tasks simultaneously
• Possesses problem-solving skills and applies them on a regular basis
• Demonstrates effective personal organizing skills to manage the daily activities associated with the position
• Ability and willingness to adapt to a variety of changing needs
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
• Ability to meet and maintain punctuality and attendance expectations

Physical Requirements

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time. Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

Pay

AISP salary classification pay range G $38.82 to $40.77 (starting wage is $38.82 per hour based on negotiated collective bargaining agreement)

Schedule

40 hours per week, M-F 7:30am to 4:00pm for a 227-day annual assignment.

Benefits

Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems.

Conditions Of Employment

Verification of identity and authorization to work in the United States must be completed. The District does not currently provide visa sponsorship. All offers of employment are contingent upon satisfactory results of background checks with prior employers/professional references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Bellevue School Board.

This response is AI-generated, for reference only.