School Office Assistant

Responsibilities

• Answer phone calls, emails, and greet students, parents, visitors, and prospective families.
• Schedule appointments, school tours, meetings, and events.
• Maintain student attendance records, lunch counts, transportation documents, and uniform orders.
• Auxiliary with prospective families throughout the admissions and enrollment process.
• Provide information regarding admissions requirements, tuition, enrollment procedures, and school programs.
• Prepare enrollment packets and assist families with required paperwork.
• Process new enrollments, re-enrollments, transfers, and withdrawals.
• Maintain accurate student records and update the Student Information System (SIS).
• Collect, verify, and organize enrollment documents, including health records, immunizations, proof of residency, and other required forms.
• Request and process student records from previous schools.
• Prepare enrollment verification letters and process authorized student record requests.
• Organize and maintain electronic and paper filing systems while ensuring FERPA compliance.
• Prepare correspondence, reports, spreadsheets, and other administrative documents.
• Maintain office supplies and coordinate office equipment maintenance.
• Auxiliary with Open Houses, orientations, graduations, parent meetings, and other school events.
• Collaborate with administrators and staff to support the daily operation of the school.
• Perform other administrative duties as assigned.

Qualifications

• A high school diploma required; an associate's degree preferred.
• Previous office, administrative, or school experience preferred.
• Excellent customer service and communication skills.
• Strong organizational skills with attention to detail.
• Ability to multitask and work independently.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with Student Information Systems (SIS) is a plus.
• Ability to maintain confidentiality and handle sensitive information.
• A valid driver's license with a clean driving record.