School Office Assistant

Position Title: Office Assistant K-5 Location: Archway Classical Arete, 4525 E Baseline Rd, Gilbert, AZ 85234 Reports To: Headmaster FLSA Status: Hourly, Non-Exempt Position Summary: The Office Assistant role is an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. This role will support the daily administrative operations at the campus. What does Great Hearts have to offer? We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff: Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution. Retirement Planning: A competitive 401(k) with employer match. Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth. Duties And Responsibilities Answer and manage incoming callsReceive and interact professionally with parents, students and visitorsPrepare and edit correspondence, communications, presentations, and other documentsPrint and distribute class schedulesAssist with annual enrollment process to include correspondence and maintenance of the student enrollment databaseFile and retrieve documents and reference materialsRecord, transcribe, and distribute incoming communicationsReceive and process records requests in a timely mannerCollect fees and issue receipts to parents for extra-curricular activitiesAssist faculty with copying and other class preparationOther duties as assigned Required/Preferred Education: Associate degree preferred Required/Preferred Experience: 2-4 years office or school-related administrative position. Required/Preferred Skills Proficient with Microsoft Office products.Respond to common inquires or complaints from parents.Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large.Strong Customer Service skillsMust be able to multi-task, have the ability to organize, and be detailed-oriented.Must create and maintain a customer-focused atmosphere within the administrative functions. Physical Functions: Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately. Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements. Travel required: May need to travel locally for training and professional development opportunities. This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned. Great Hearts Academies is an Equal Opportunity Employer.