School Nurse Substitute - Leave Replacement (August 11th – October 24th)

About the role

The School Nurse Substitute will be an integral member of the school's health and wellness team, providing comprehensive healthcare services to the Menlo School community. This role will be a full participant in ensuring student health, safety, and medical compliance across both Middle and Upper School divisions.

Responsibilities

• Patient Care: Cover the Health Office and provide triage, assessment, acute treatment, and first aid to all students, faculty, and staff who present with illness or injury.
• Documentation: Maintain accurate electronic medical records by charting all student clinical encounters in Magnus Health.
• Medication Administration: Safely dispense and manage prescription and over-the-counter (OTC) medications in strict accordance with school policies and state regulations.
• Care for Students with Chronic Conditions: Develop, update, and implement Individualized Healthcare Plans (IHPs) for students navigating chronic conditions such as asthma, diabetes, and severe allergies.
• Parent Communication: Proactively communicate with parents/guardians regarding serious injuries or clinical situations requiring medical care outside of the Health Office.
• Faculty Coordination: Email teachers, advisors/advocates, and appropriate division leaders regarding students managing significant medical issues (e.g., concussions, hospital stays) to outline necessary temporary medical or classroom accommodations.
• Attendance Tracking: Promptly notify division assistants regarding attendance data whenever a student is medically dismissed and sent home during the school day.
• Physical Education Logistics: Issue formal PE excuses via pink slips for injured or ill students; ensure students remain safely on the sidelines with their class unless alternate arrangements (such as the library) are pre-approved by the Head of Middle School Athletics.
• Emergency Preparedness & Incident Response: Act as the primary campus First Responder for all medical emergencies, including providing critical emergency care at the Creative Arts and Communicating Center (CCC). Lead and coordinate the campus First Aid team during emergency incidents, managing patient triage and directing response logistics. Coordinate closely with the Director of Security for navigation, campus positioning, and transport support during emergency medical incidents.
• Retreat & Field Trip Coordination: Attend and provide comprehensive, overnight medical coverage for the off-campus 6th-grade retreat from Thursday, August 27, 2026, through the afternoon of Friday, August 28, 2026; maintain on-site clinical oversight, manage student medications, and serve as the primary point of contact for any acute medical needs or emergencies during the trip. On-Call Distance Support: Maintain phone availability to provide medical guidance for various off-campus trips, including the 8th-grade kayaking trip, 7th-grade retreat, and Upper School retreats (including overnight on-call hours).
• Supplies & Safety: Ensure all grade levels are equipped with functional, fully stocked emergency First Aid bags prior to departure. Collect, inventory, and securely segregate all student medications for student trips within designated cabinetry using specialized storage bags for retrieval.
• Team Collaboration: Participate in Individualized Education Program (IEP) and student support meetings to ensure medical accommodations are in compliance within the classroom environment. Engage in the overall life of the school, attending faculty meetings and relevant training sessions when not actively managing health office conflicts.
• Other Duties: Execute additional administrative or health-related responsibilities as assigned by school leadership.

Qualifications

• Current, unencumbered California Registered Nurse (RN) license.
• A minimum of a Bachelor’s degree (BSN preferred).
• A minimum of two years of professional nursing experience, ideally with a background in school nursing, pediatrics, urgent care, or emergency medicine.
• Exceptional written and interpersonal communication skills, with the ability to clearly, empathetically, and professionally convey medical details to anxious families, students, and educators.
• Competency with Google Workspace, Microsoft Office Suite, and electronic health record databases (experience with Magnus Health and Knightbook platforms is highly desirable).
• Strong quantitative and qualitative assessment skills to effectively triage clinical concerns, execute emergency protocols, and manage institutional safety priorities.
• Possession of a valid California Driver’s License and a clean driving record; willingness and ability to operate a personal vehicle or a school-issued vehicle to safely transport sick or injured students from off-campus locations (e.g., retreat sites) when necessary.

Benefits

We offer:

• An exceptional work environment and caring community
• A highly competitive salary
• A comprehensive benefits package, including generous contributions to a retirement plan for eligible employees and their families.

Pay

Pay range: In the spirit of pay transparency, we share the base salary range for this position for the 2026-2027 academic year. The full pay range, which encompasses all experience levels, is $90,000 - $120,000. Within this broad range, we pay in accordance with what is reasonably expected given an individual's experience level. Base salary is exclusive of fringe benefits, employer contributions to retirement plans, and potential stipends (for eligible employees).

Job ID

Job ID: 395