School Finance Specialist

About the role

The Financial Specialist plays a crucial role within the main office, supporting the school community's needs and ensuring smooth operations.

Responsibilities

• Maintain school activity accounts; make bank deposits, reconcile statements and maintain records of balances and disbursements.
• Write purchase orders and pay bills.
• Maintain all paperwork on file for yearly audit.
• Maintains deposit register.
• Provide monthly activity account reports.
• Track all funds from fundraising events, class fees and building rentals.
• Coordinate sales of activity cards and yearbooks.
• Processes student accounts payable.
• Input and maintain data in the district financial operating system; send necessary paperwork to the district office.
• Oversee building budgets and work with the principal or assistant principal in budget preparation; provide the principal with monthly budget updates and reports.
• Prepare and submit reimbursement requests to the District Office.
• Purchase office supplies.
• Manage and report absence balances for school staff; track and complete substitute teacher reports.
• (In some schools, this may be assigned to the student management secretary.)
• Process all transportation billings, including reports on allotted miles.
• Maintain copier supplies, copy of counts for billings and maintenance contracts.
• May schedule building usage and rentals.
• Coordinate and assist with athletic scheduling, fee collection, transportation, lodging and officials.

Requirements

• Fluency in English and Spanish is highly desirable.
• Three years of complex administrative support.
• Training: High school diploma or equivalent supplemented by specialized clerical training.

Qualifications

• Knowledge: Of English usage, spelling, grammar and punctuation; modern office procedures and methods; extensive knowledge of Microsoft Office programs, especially Word and Excel; principles and procedures or record keeping and retention; principles of business and letter writing and basic report preparation; basic mathematical principles; principles used in clerical accounting and bookkeeping (financial secretary).
• Ability: To work efficiently with a service-oriented attitude under stressful situations with constant interruption; perform responsible and complex clerical work; effectively manage time and multiple responsibilities; interpret and apply District policies and procedures; monitor and track budget expenditures (financial specialist); independently prepare correspondence and memoranda; initiate projects to improve building operations; be detailed oriented; implement and maintain standard filing system; recognize and diffuse potentially hostile situations appropriately; work independently in the absence of supervision; maintain confidential records and reports; operate and use modern office equipment including a computer and various software packages; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Skills

• None specifically listed.

Benefits

• Full district paid employee health benefits.
• Voluntary vision, dental, and dependent coverage.
• Paid personal and sick leave.
• Paid parental leave for mothers and fathers.
• A robust retirement plan under Colorado PERA with a district contribution of over 21.4% of an employee's wages each month.
• Employee Assistance programs.
• A district wellness program.
• Access to discounted ski passes and other community benefits.

Pay

Hourly range: $23.04 to $28.54/hour, depending on qualified experience.

Schedule

185 days/year (with paid personal time, paid vacation days, and paid time off for holidays and district non-work days such as during winter break and spring breaks).