School Finance Specialist I

Essential Job Functions

• Assists assigned school district personnel in the preparation and processing of payroll and expenses for school districts per Uniform System of Financial Reporting (USFR).
• Performs monthly reconciliation of County Treasurers records of account balances.
• Researches and resolves revenue, expenditure, adjusting journal entry, or other discrepancies.
• Processes all federal and state special programs for each district (i.e., budgets Treasurers receipts and year-end reports).
• Maintains fiscal records, accumulates and develops information for standard statements and reports of operations, taxes, budgets, costs, etc.
• Inputs journal entry information; codes and classifies information from source documents.
• Performs computer data entry functions; and verifies completeness and accuracy of computations and data entry.
• Monitors entity budgets and verifies required certificates are on file before processing payroll and expense vouchers.
• Handles cash and checks/warrants as required. Prepare cash summaries and account reports. Generate warrants for payroll and expense vouchers. Performs warrant maintenance (duplication, voiding, and stale dating) when requested.
• Formats, composes, receives, files and types routine correspondence.
• Answers telephones, respond to questions, takes messages and transfers callers to appropriate parties.
• Affords assistance to callers on the phone or walk-in customers, providing information regarding home schooling and school governing board elections.
• Updates, receives, checks and/or completes records, forms and documents including homeschool affidavits, teaching certificates, and school governing board election materials.
• Prepares and processes confidential and sensitive documents.
• Make appointments, travel and meeting arrangements.
• Computes and distributes invoices for Special Services Consortium services to school districts.
• Tracks accounts receivable aging and follows up with districts as needed.
• Maintains office files and records, some confidential in nature.
• Captures the retention and timely disposal of records in accordance with statute.
• Prepares purchase requisitions.
• May assist other agencies and the public with information forms and other department resources and explaining procedures.
• Operates and maintains a variety of office equipment.
• Other duties as assigned. Will be cross trained and asked to stand as a limited backup during the absence of other Finance Specialists.

Knowledge and Skills

• Knowledge of office practices and procedures.
• Knowledge of English grammar, spelling, arithmetic, punctuation and grammar.
• Knowledge of office file management techniques.
• Skill in handling large volumes of information and documents.
• Skill in screening calls and forwarding messages.
• Skill in effectively communicating verbally and in writing, including typing.
• Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.
• Knowledge of accounting and bookkeeping principles, practices and methods and governmental fiscal coding systems and procedures.
• Knowledge of financial record keeping and reporting procedures.
• Knowledge of automated accounting systems.
• Knowledge of proper coding of documents.
• Skill in recording information clearly and completely.
• Skill in ability to prepare accurate and complete financial reports.
• Skill in operating common office equipment including computers and associated accounting and office software.
• Skill in rapidly calculating and verifying arithmetic computations.

Desirable Qualifications

• A High School Diploma or GED with coursework in office secretarial skills or business.
• Demonstrated ability to type 60 WPM.
• Two years experience in secretarial or clerical work.
• Courses in accounting, finance or related field.
• Three years experience in school financial work.
• Prior work experience in a government setting preferred.
• Graphic design and social media/digital marketing.