School Administrative Assistant

About the role

The Administrative Assistant will be the first point of contact for families, staff, and visitors at Apple Montessori Schools' Westfield, NJ location. This role supports the smooth and efficient operation of the school.

Responsibilities

• Greet and assist students, parents, staff, and visitors with warmth and professionalism
• Maintain student records, attendance logs, and general school documentation
• School leadership support with scheduling, correspondence, and calendar management
• Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset
• Auxiliary coordination of school events and staff meetings
• Auxiliary enrollment paperwork and student onboarding
• Maintain a clean, organized, and secure front office environment
• Perform basic bookkeeping or billing tasks as needed
• Collaborate with teachers and staff to support school-wide initiatives

Requirements

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2+ years of administrative or office experience, preferably in a school or educational setting
• Experience working in a school setting highly preferred
• Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families
• Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment
• Excellent organizational skills and attention to detail
• Ability to multi-task in an office setting

Qualifications

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)

2+ years of administrative or office experience, preferably in a school or educational setting

Experience working in a school setting highly preferred

Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families

Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment

Excellent organizational skills and attention to detail

Ability to multi-task in an office setting

Skills

Excellent verbal, written and interpersonal skills

Computer literacy in Office Word, Excel, Outlook and web-based applications

Excellent organizational skills and attention to detail

Ability to multi-task in an office setting

Benefits

Competitive salary and comprehensive benefits

The chance to make a meaningful impact on students and families every day

Pay

$18.00/hour

Schedule

Monday - Friday 1:00 pm to 6:30 pm