Administrative Assistant

Summary

The Administrative Assistant is responsible for supporting various members of the management team by efficiently managing administrative tasks, facilitating communication, and ensuring smooth operations within the organization.

Essential Functions

• Act as the primary point of contact for the reception area and maintain open and effective communication channels with internal team members, vendors, and all visitors, cultivating positive relationships on behalf of the manager.
• Conduct research, gather data, and prepare reports to support decision-making processes.
• Log and oversee the completion of key systems and provide follow-up for various tasks.
• Perform various clerical duties, which may include assisting with other departments.
• Screen and prioritize incoming calls, emails, and other correspondence.
• Handle confidential information with discretion and professionalism.
• Aid in the training of new team members in reception and assist with updating and managing the shared ride coordinator, if applicable, in the community.
• Perform all other related duties as assigned.

Communication/Interpersonal Skills Needed

• Effective oral and written communication skills appropriate to the audience's needs.
• Ability to develop and deliver effective presentations live via online or virtual mediums.
• Excellent collaboration and team-building skills.
• Effective conflict management skills.
• Ability to effectively build relationships with customers and executive management.

Decision Making/Organization Skills

• Demonstrates a high level of accuracy, even under pressure.
• Excellent organizational skills.
• Ability to perform work independently with minimal supervision.
• Ability to exercise sound judgment and make decisions based on accurate and timely analysis.

Productivity

• Demonstrated time management and priority-setting skills.
• Ability to simultaneously handle multiple priorities.
• Ability to work in a fast-paced, dynamic environment.
• Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within deadlines.
• Demonstrated ability to define, develop, and analyze performance measures and metrics; exercise sound judgment and make decisions based on accurate and timely analysis.

Physical Requirements

• Must be able to remain stationary 20% of the time.
• Must be able to frequently move about inside the facility to access file cabinets, office machinery, etc.
• Must be able to lift or carry items: Seldom: 11-25 pounds Occasionally: 11-25 pounds Frequently: 1-10 Pounds Constantly: Negligible weight
• Must occasionally ascend/descend stairs to provide essential services.
• Must succinctly communicate information and ideas so others will understand accurately exchanged information.
• Must consistently work in an office and an assisted living facility-type atmosphere.

Education Or Equivalent Qualifications

• Essential: High School/GED – General Studies
• Essential: 2 years; Administrative Support role

Compensation Disclaimer

The actual compensation offered will depend on a wide range of factors, including, but not limited to, the selected candidate’s knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

We Support All Aspects of Diversity and Provide Equal Employment Opportunity

We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws.