Scholarship Program Specialist (Level V)

Description / Scope of Work

This is a contract position supporting NOAA's Office of Education (OEd) which provides advice and counsel to the Under Secretary of Commerce for Oceans and Atmosphere in matters pertaining to education. The office, in conjunction with the Education Council, coordinates educational activities across NOAA and develops NOAA's Education Strategic Plan and policy. These efforts help to ensure that NOAA's education programs and activities are based on NOAA science and support the agency's cross-cutting priority of promoting environmental literacy. The Office of Education directly implements and manages scholarship programs aimed at fostering American competitiveness in science by providing quality educational opportunities for the next generation.

Key Responsibilities

• Support the student scholarship application, administrative review, and selection processes, including conducting administrative review of applications and reviewing/logging/filing appointment letters and accompanying documents.
• Track and monitor student progress in the student scholarship programs.
• Organize, update, and maintain electronic program files.
• Aid in the preparation of responses to request for information for review and approval by the Program Managers.
• Maintain, track, and field inquiries from the designated Scholarship phone line regarding NOAA student scholarship programs.
• Answer calls from mentors, scholars, internal and external inquiries for an estimated 30 -100 daily depending on program cycle.
• Support the scholarship program staff during the student Orientation Program and the Science and Education Symposium.
• Organize/assemble welcome packets, create name badges, log tour selections, chaperone tours, perform registration and technical support, moderate presentations, set up posters, review/edit student manuals, and arrange mass printing.
• Absorb and facilitate Student Scholarship meetings.
• Participate in student recruitment activities and events.
• Conduct other education and outreach activities in support of the education and scholarship programs, as needed.
• Submit content for Office of Education social media and web presence.
• Work with NOAA Security Office to issue badges for 125-150 scholars annually.
• Review scholars' badging forms and identification for compliance, mail/receive fingerprint cards, and submit badging documentation.
• Draft and prepare correspondence for the Scholarships Program Managers' signature.
• Maintain a calendar of events, activities, and major deadlines for scholarship programs.
• Participate in professional development, as appropriate.
• Execute all the above and be the lead for other scholarship support contractors.
• Maintain time and attendance and leave calendar for scholarship support contractors.
• Review scholarship support contractor's reports for accuracy.
• Absorb and assist Program Managers where needed.
• Fill in for Program Managers during vacation times, travel, etc.

Required Skills / Education/ Certifications & Qualifications

• Education/Experience: Bachelor's degree (or equivalent)
• Minimum 8 years of experience

About IBSS Corp.

Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services. Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation. We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.

IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options. IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click here to see that the EEO is the law. Please direct any inquiries to the HR department email at HR@ibsscorp.com. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition Department at Recruiting@ibsscorp.com.