Scheduling Operations Manager

Wilson & Company, Inc., Engineers & Architects is seeking a Scheduling Operations Manager to support our Railroad Field Services team. We are looking for a candidate with great communication skills who enjoys working with a team in a fast-paced environment. This role focuses on leading complex scheduling operations, coordinating utility inspections and railroad flagging activities, and ensuring projects are executed safely, efficiently, and on schedule.

About the role

As the Scheduling Operations Manager, you will serve as the central point of coordination between internal teams, railroad personnel, contractors, clients, and third-party flagging vendors. You will drive communication, resolve operational challenges, and maintain alignment across multiple stakeholders. This is an opportunity to leverage your leadership, operational expertise, and strategic problem-solving skills to optimize scheduling processes, support critical infrastructure projects, and help ensure the successful delivery of work that keeps railroad and utility operations moving forward.

Responsibilities

• Lead scheduling and coordination of utility inspections and flagging operations.
• Manage scheduling teams, inspectors, and administrative staff.
• Develop project schedules, allocate resources, and maintain workflow efficiency.
• Coordinate with railroad personnel, contractors, clients, inspectors, and vendors.
• Monitor project progress, staffing, and operational risks while resolving delays and scheduling conflicts.
• Review schedules, reports, and documentation for accuracy and compliance.
• Ensure all operations follow safety regulations, railroad requirements, and industry standards.
• Serve as a point of contact for operational escalations, project coordination, and emergency scheduling support.
• Analyze performance metrics and support process improvements.
• Support employee training, coaching, and team development.
• Maintain communication between field operations, project management, and clients.

Requirements

• 15+ years managing schedules, inspections, or operations in utility, railroad, construction, engineering, or related industries.
• Leadership experience supervising teams, inspectors, or field personnel.
• Experience coordinating with contractors, clients, railroad personnel, and vendors.
• Background in project tracking, compliance documentation, and operational reporting.
• Experience improving workflows, resolving delays, and maintaining project timelines.
• Familiarity with permitting, inspection processes, and regulatory compliance.

Skills

• Leadership, organization, and multitasking abilities.
• Strong communication and stakeholder management skills.
• Experience resolving operational and scheduling issues.
• Knowledge of utility inspections, railroad operations, safety standards, and compliance.
• Ability to manage multiple projects and shifting priorities.
• Analytical, reporting, and process improvement skills.
• Proficiency in Microsoft Office and scheduling/project management software.

Pay

$70–$80/hour.

About Us

For nearly a century, Wilson & Company, Inc., Engineers & Architects has provided award-winning engineering, architecture, planning, environmental, surveying, geospatial, and construction management services. With employees across multiple offices in the Midwest, Southwest, Rocky Mountain, and Western regions in the United States, we bring people together to practice their craft, create value, and accomplish great things.

Guided by our purpose, we help clients move from concept to completion, transforming unused spaces into productive places, underutilized facilities into efficient ones, and rural or urban challenges into achievable solutions. At Wilson & Company, we focus on your specific needs, delivering excellence with lasting relationships in mind. By employing our core values—discipline, intensity, collaboration, shared ownership, and solutions—we create genuine experiences and lasting connections for our clients, employees, and communities.

We support our employees’ success and well-being with a comprehensive benefits package, including options for health insurance, life insurance, disability coverage, paid time off, and retirement savings plans.