Scheduling Coordinator (Temp-to-Hire)

Scheduling & Calendar Coordination

Manage busy and constantly shifting calendars across Outlook and Google. Proactively identify conflicts, adjust priorities, and ensure schedules stay aligned.

Communication Support

Monitor emails, Teams, calendars, and texts. Prioritize urgent items and make sure nothing slips through the cracks.

Meeting & Logistics Coordination

Cook up meetings, lunches, travel, and day-to-day logistics. Handle the details so things run smoothly without last-minute issues.

Admin & Project Support

Support ongoing tasks like mailings, file organization, and general coordination needs. Jump in where needed to keep things moving.

Problem-Solving on the Fly

Adapt quickly when schedules change, solve issues in real time, and keep things on track without needing step-by-step direction.

SOPs & Process Support

Create and maintain SOPs, checklists, and process documentation. Use AI tools when helpful to improve efficiency and consistency.

Presentations & Reporting Support

Aid with PowerPoints, proofreading, and organizing documents as needed.

Alignment & Communication

Keep stakeholders informed on priorities, flag conflicts early, and stay aligned on what matters most.

Responsiveness

Be available during business hours with flexibility for early morning, evening, or occasional weekend scheduling needs.

Qualifications

• 3–5+ years of experience in scheduling, coordination, or administrative roles with heavy calendar management
• Strong in Microsoft Office (especially Outlook and PowerPoint), Teams, and Google tools
• Comfortable using AI tools to build SOPs, documents, and improve workflows
• Hightly organized, detail-oriented, and proactive, you don’t wait to be told what to do
• Strong problem-solver who can figure things out independently and keep things moving
• Professional and approachable, with the ability to push back and prioritize effectively
• Discreet and trustworthy when handling confidential information
• Comfortable working in a fast-paced environment with shifting priorities

Skills

• Microsoft Office Suite (Outlook, PowerPoint, Teams)
• Google Workspace
• AI tools for document creation and workflow improvement
• Project management software
• Communication and collaboration tools (email, Teams, Slack)

Benefits

• Medical, dental, vision, 401K
• Paid Time Off
• Weekly Pay
• Internal Promotion opportunities
• Company swag