Scheduling Coordinator - Plumbing

About the role

The Scheduling Coordinator – Plumbing supports the scheduling operations team for an assigned construction phase at Stancil Services. This role involves managing administrative and coordination tasks related to scheduling, inspections, locates, and EPOs.

Responsibilities

• Execute scheduling and coordination tasks for the assigned construction phase under the guidance of the Scheduler or Lead.
• Enter, maintain, and verify scheduling data within BOLT and Excel.
• Reviews and manages builder portals daily to identify scheduling updates and ensure timely submission and tracking of EPOs.
• Maintain daily oversight of builder portals, addressing schedule updates, EPO submissions, and building partner inquiries related to crew ETAs and unscheduled work.
• Communicate with field teams and customers to confirm job readiness, scheduling updates, and project coordination.
• Schedule and track inspections, locates, and other related services as required.
• Process and verify EPOs accurately and in a timely manner.
• Support document control, data entry, and reporting processes to ensure consistency and accuracy.
• Collaborate with the Scheduler to maintain alignment on scheduling needs and provide backup support as required.
• Crosstrain across other construction phases to provide coverage during high volume periods or staff absences.
• Other related duties as assigned.

Qualifications

• High school diploma or equivalent (GED, college coursework, technical or trade certification, or foreign equivalent accepted).
• Strong administrative and computer skills, with attention to detail and organization.
• Proficiency in Microsoft Excel, Teams, and SharePoint. Familiarity with BOLT or other scheduling systems preferred.
• Experience in customer service or construction support preferred.

Standards of Performance

• Deliver professional, accurate, and timely support to customers, vendors, and team members while maintaining confidentiality and integrity.
• Demonstrate initiative, ownership, and adaptability in a growing, fast-paced company.
• Manage multiple priorities effectively and maintain strong attention to detail and follow-up.
• Communicate clearly and consistently, fostering trust and collaboration across all departments.
• Exhibit reliability and punctuality while following company policies and attendance guidelines.
• Maintain flexibility and responsiveness when priorities shift.
• Embrace continuous learning and development toward a future Lead position.
• Support cross-functional teamwork and contribute to a positive, collaborative culture.
• Keep organized and accurate records to ensure efficiency and accountability.
• Uphold Stancil’s standards of excellence, professionalism, and customer commitment.

Benefits

• 401(k) Matching (100% up to 1st 4% deferred)
• Dental Insurance
• Employee Assistance Program (EAP)
• Health Insurance
• Up to $500 annual employer HSA match (HDHP enrollment required)
• Life Insurance (Group & Voluntary)
• Paid Time Off
• Vision Insurance
• Maternity/Paternity Leave
• Competitive salary + Bonus potential