Scheduling Coordinator

About the role

The Scheduling Coordinator has a primary responsibility for overseeing the coordination of nurse and CNA staffing schedules. This responsibility includes timely collaboration with the facility clinical leadership along with nurses and CNAs to ensure that available shifts have been filled to the greatest extent possible. The Scheduling Coordinator is responsible for monitoring the effectiveness and efficiency of staffing. The Medical Secretary is responsible for assisting with and communicating the status day to day nursing operational tasks to the DON.

Responsibilities

• Completes all staffing schedules, monthly, weekly, and daily.
• Meet with DON/ADON and review staffing goals and needs.
• Reviews the monthly schedule and weekly openings.
• Communicates with facility nurses and CNAs to secure scheduling commitments.
• Takes calls regarding schedule changes (tardiness, call offs, etc.) and adjusts to ensure coverage.
• Updates the facility DON/ADON as shifts are filled.
• Ensures that staffing schedule, along with vacancies are posted
• Checks vacancies posted daily to determine and identify any vacant shifts that have been requested
• Ensures there is at least 1 RN providing coverage daily.
• Ensures the Daily Staffing Posting is present in the lobby daily.
• Works with the Facility Administration as needed to review other staffing options, (EG: Activity Aides who are CNAs)
• Collaborates with Facility Administration and the DON/ADON daily regarding the oversight of RA duties.
• Collaborates with the Business Office Manager regarding recruitment opportunities.
• Attends nursing related job fairs for the purpose of recruitment and hiring
• Does preliminary interviews with applying CNA, Wound Care Tech, Resident Safety Tech, RAs, and Restorative Aide candidates when necessary.
• Monitors POC compliance and communicates individual concerns to the DON/ADON
• Maintains a weekly record of shifts that have been filled.
• Participates in staffing meetings to communicate needs and plans.
• Files and Stores staffing assignment sheets daily with real time adjustments entered
• Works closely with union representatives when applicable to eliminate conflicts and/or grievances against the facility.
• Provides education, training and completes competencies on CNAs, and RAs
• Collaborates with DON/ADON, Administrator and Business Office Manager on staff retention and employee engagement initiatives.
• Serves as Manager on Duty on weekends, evenings and/or holidays as scheduled
• Works closely with restorative and wound departments to ensure staff compliance according to the needs of the residents and all assigned programs are carried out and performed, including adequate documentation.
• Assesses, plans, develops, organizes, implements, evaluates, the facility staffing needs.
• Assures that all procedures are followed in accordance with established staffing processes and policies.
• Directly collaborates with clinical leadership and assists with providing staff education, training, and competencies.
• Identifies problems, develops, and implements solutions with the assistance of the DON/ADON and Administrator
• Assists with other non-clinical duties/tasks as assigned for the overall operations of the facility.

Qualifications

• Must have been a Certified Nursing Assistant with at least one year of current experience working in long term care, unless already