Scheduling Coordinator

About the role

We are seeking a detail-oriented and highly organized Scheduling Coordinator to manage multiple calendars and ensure smooth scheduling operations across our Intake team.

Responsibilities

• Schedule and coordinate appointments for potential new clients.
• Maintain and update supporting documents to ensure accurate and current information.
• Collaborate closely with the receptionist and other team members to ensure seamless coordination of meetings and procedures.
• Provide outstanding customer service by addressing client inquiries and concerns promptly and professionally.
• Anticipate and resolve potential scheduling conflicts or disruptions to maintain efficiency and workflow.

Requirements

• Excellent customer service skills and ability to work effectively in a fast-paced environment
• Appointment scheduling: 1 year (Preferred)
• Language: Spanish (Preferred)
• You're the right fit if you have:
• Proven experience managing multiple calendars or high-volume scheduling.
• Exceptional verbal, written, and proofreading skills.
• Strong attention to detail, organization, and time management.
• Tech-savvy, quick learner, and able to adapt to new systems or software.
• A positive attitude with the ability to handle difficult situations gracefully.
• A self-motivated, proactive, and collaborative individual.

Why Shegerian & Associates

You'll join a team that is passionate, supportive, and driven by a mission that matters. The pace is fast, the standards are high, and the work you do every day directly supports people fighting for justice.

Benefits

• Job Type: Full time
• Hourly pay: $22-$23 BOE
• Workplace: Onsite
• Industry-Leading Benefits:
• Firm pays 100% of premiums for dental and vision
• Firm pays 100% of all Silver-level medical plans
• Firm contributes approximately 10% toward retirement (3% Safe Harbor + 7% Profit Sharing)
• $500 annual FSA contribution
• No legal experience? No problem. If you're hardworking, hungry to learn, and ready to build something new, we want to hear from you.