Scheduling Coordinator

Responsibilities

• Maintain a current listing of all resident care employee phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing all employees with excess tardiness or absenteeism in accordance with facility policy.
• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Complete and post work sheets/time schedules; coordinate variances with the Director of Nursing.
• Assist in completion and filing of designated reports in accordance with established policies and procedures.
• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.
• Answer employee calls regarding staffing/scheduling functions.
• Prepare written correspondence as necessary.
• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.
• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.
• Assist in obtaining nursing care staff information needed for daily posting requirements.
• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
• Make written/oral reports/recommendations to the Director of Nursing concerning staffing and scheduling issues.
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Ensure administrative functions are carried out promptly for an efficient operation.
• Review complaints and grievances pertinent to scheduling and staffing; make necessary oral/written reports to the Director of Nursing.
• Assist in ordering/managing supplies for the facility on a daily/weekly basis.