Scheduling Coordinator

Key Responsibilities

• Support workforce planning and daily crew scheduling for Olympic Games, Olympic Trials, and year-round Olympic sports productions.
• Cook up technical crew assignments, staffing changes, schedule updates, and resource allocation to ensure operational coverage across events and venues.
• Maintain accurate employee, crew, position, venue, event, and assignment data within scheduling systems and workforce management tools.
• Prepare and distribute crew schedules, production communications, call sheets, travel information, contact lists, and event-specific documentation.
• Partner closely with Production Managers, Technical Managers, Operations leaders, Engineering teams, and other stakeholders to identify staffing needs, coverage gaps, and schedule adjustments.
• Serve as a primary point of contact for crew members regarding assignments, onboarding requirements, timekeeping processes, schedule updates, and general logistics.
• Monitor staffing activity including schedule changes, callouts, replacements, and last-minute coverage needs, escalating critical issues as appropriate.
• Support onboarding and operational readiness for technical hires, including employee documentation, training requirements, system access, and assignment preparation.
• Maintain workforce reports, staffing trackers, scorecards, and operational documentation to support planning, payroll review, reporting, and post-event analysis.
• Provide day-to-day operational support before, during, and after events to ensure a positive experience for crew members and internal partners.

Qualifications/ Requirements

• Bachelor's degree or equivalent professional experience in Sports Management, Media Operations, Business Administration, Human Resources, Event Operations, or a related field.
• 1+ year of experience in scheduling, workforce coordination, operations support, production support, event management, recruiting coordination, or a related role.
• Strong organizational and project management skills with the ability to balance competing priorities and deadlines.
• Exceptional attention to detail and accuracy when maintaining staffing, scheduling, payroll, and operational information.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, Teams, and OneDrive.
• Strong interpersonal and communication skills with the ability to build relationships across diverse teams.
• Ability to handle sensitive employee and operational information with discretion and professionalism.

Desired Characteristics

• Experience supporting live sports, broadcast, media, production, engineering, technical operations, or remote production environments.
• Familiarity with workforce management systems, crew scheduling platforms, timekeeping tools, and event staffing processes.
• Understanding of live production operations, including technical crew workflows, venue operations, and production logistics.
• Knowledge of Olympic sports, Olympic Trials, multi-sport events, or other large-scale sporting events.
• Experience working with freelancers, temporary employees, vendors, or project-based workforces.
• Ability to adapt quickly in a dynamic, deadline-driven environment.

Additional Requirements

• Must be willing to work in Stamford, CT, or another designated NBC Sports location as assigned.
• Must be willing and able to work flexible hours, including evenings, weekends, and holidays as business needs require.
• Must be willing and able to travel domestically and internationally, including extended assignments supporting Olympic events.
• Must have unrestricted work authorization to work in the United States.
• Must be 18 years of age or older.