Scheduling Coordinator

Essential Duties And Responsibilities

• Prepares master nursing time schedule for 24-hour coverage to comply with state requirements.
• Director of Nursing Services must approve the master time schedule prior to posting.
• This is to be done on a monthly basis.
• Replace call-in’s.
• Prepares daily hourly report based on census.
• Reviews with Director of Nursing Services those associates who are requiring of counseling related to absenteeism or tardiness.
• Reviews employment applications, prescreening interviews, reference checks, sets up appointments, notifications of hiring, schedules and orientations with in-service director.
• Makes preparations for the orientation of new associates.
• Might be required to set up associate personnel file folders.
• Prepares nursing physical and evaluation due list and notifies Director of Nursing Services of any that are past due.
• Runs errands to doctor’s office and post office.
• Keeps tickler file of any reported out of the building.
• Keeps recertification’s signed in a timely manner.
• Might be required to start the MRQ forms monthly.
• Might be required to log in-service on individual associate’s files as directed by the Director of Nursing/In-service Director.
• Maintains good communication with all nursing departments and other departments of the center.
• Attends nursing meetings and keeps written minutes as directed by Director of Nursing.
• Might be required to assist with direct patient care duties, such as bedding, passing nourishment, serving trays and feeding as directed.
• Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.
• Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.
• Performs other duties as necessary to ensure the success of the System.

  Skills And Abilities

  • Proficient in using a computer, especially Microsoft Office, Excel and Power Point.
  • Excellent organizational and prioritizing skills required.
  • Effective and professional verbal, and written communication skills.
  • Communicates well with other associates, patients, family members, and visitors providing warm and friendly greeting and an approachable attitude.
  • Responds to expressed concerns while displaying a helpful, caring demeanor, answers questions when appropriate in a professional manner.

    Minimum Qualifications

    • A high school diploma or equivalent preferred.
    • Supervisory Responsibilities: None.

      Reasoning Abilities

      • The ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram format.
      • The ability to deal with problems involving several concrete variables in standardized situations.

      Computer Application Skills

      • Microsoft Outlook
      • Microsoft Excel
      • Microsoft Word

      Certificates, Licenses, Registrations

      • Please See Minimum Qualifications

      Physical Demands

      • While performing the duties of this job, the associate is regularly required to sit, talk or hear.
      • The associate frequently is required to walk.
      • Use hands to finger, handle or feel and reach with hands and arms.
      • The associate is occasionally required to stand.
      • Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.