Scheduling Coordinator

Job Details Description Primary Function/General Purpose of Position The Staffing Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. This includes creating and editing schedules to filling open shifts, timecard management, as well as mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies, as well as daily maintenance of unit/department schedules). This role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders. Essential Job Functions Create and edit schedules for IDD departments into the electronic scheduling system following all agency policies, procedures, and guidelines. Prepares accurate daily and/or shift work schedules, which reflect forecasted needs in collaboration with department managers Approve or deny all schedule requests needs of individuals and program Balance and publish schedules at the end of the self-scheduling period to ensure shifts are covered Adjusts schedule to accommodate needs through acquiring additional personnel or reducing scheduled staff. Contacts available staff to best provide supports for individuals Receive sick call notifications and manage unplanned shift vacancies Maintain daily maintenance of department schedules within the electronic staffing system. Effectively communicates critical or immediate staffing needs to Scheduling Manager Assists with allocation of agency resources and other duties as assigned pertaining to contract labor. This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job related duties as required by their supervisor, subject to reasonable accommodation. Education Work Experience Associates Degree preferred or related experience 2 years experience with staffing/scheduling software Training None Working Conditions Periods of high stress and fluctuating workloads may occur. General office environment. Must be able to work varied shifts, weekends, and holidays. May have periods of constant interruptions.