Scheduling Coordinator

About the role

Careerscape is supporting a client opening for a Remote Entry-Level Scheduling Coordinator. This role focuses on coordinating appointments, managing calendars, organizing schedules, communicating with internal teams and clients, and ensuring daily scheduling operations run efficiently. This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in administration, operations, customer support, or business coordination. The Scheduling Coordinator will work closely with managers, employees, clients, and cross-functional teams to maintain accurate schedules, coordinate meetings, update calendars, and support day-to-day business operations in a fully remote environment. This role is ideal for candidates interested in administrative support, scheduling, operations coordination, or office administration.

Compensation

The salary range for this role is $65,000 - $90,000 per year, based on experience, communication skills, organizational abilities, and client hiring needs. Additional compensation and benefits details will be shared during the hiring process.

What you’ll do

• Schedule appointments, meetings, and virtual conferences
• Manage calendars and coordinate availability across teams
• Communicate scheduling updates to employees and clients
• Maintain accurate scheduling records and documentation
• Monitor daily schedules and resolve scheduling conflicts
• Aid with onboarding and training schedules
• Update databases and internal systems with scheduling information
• Prepare reports and administrative documentation
• Respond to scheduling inquiries via email, chat, and phone
• Collaborate with multiple departments to ensure operational efficiency
• Maintain confidentiality of company and client information
• Perform additional administrative and coordination duties as assigned

What we’re looking for

• High school diploma or equivalent required
• Associate's or Bachelor's degree in Business Administration, Communications, Management, or a related field preferred
• 0–2 years of experience in administration, customer service, scheduling, office support, or related roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy
• Proficiency with Microsoft Office, Microsoft Excel, Google Workspace, and calendar management tools
• Ability to work independently in a remote environment
• Strong time management and problem-solving skills
• Professional, dependable, and customer-focused mindset

Nice to have

• Internship or entry-level administrative experience
• Experience with scheduling or calendar management software
• Familiarity with CRM or workflow management systems
• Knowledge of virtual collaboration tools such as Microsoft Teams or Zoom
• Interest in business operations and administrative coordination

Benefits & Perks

• Full remote work flexibility within the United States
• Competitive entry-level compensation
• Medical, dental, and vision insurance
• Paid time off, holidays, and sick leave
• 401(k) retirement savings plan
• Paid training and onboarding
• Career growth into Operations Coordinator, Office Manager, Executive Assistant, Project Coordinator, or Administrative Manager roles
• Performance-based bonuses
• Professional development and certification assistance
• Collaborative and supportive remote work environment

Why apply

This role is ideal for someone who enjoys organizing schedules, coordinating daily operations, and helping teams stay productive. You'll gain valuable experience while building a strong foundation for long-term career growth in administration and business operations.

About Careerscape

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, technology, finance, customer support, healthcare, and professional services.

Application notice

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration. Careerscape may also contact you regarding future opportunities that align with your qualifications.

Equal opportunity statement

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.