Scheduling Coordinator

BASE COMPENSATION: $24.00 - $27.00 per hour LOCATION: Scottsdale, AZ WORKPLACE SETTING: Onsite Position Summary The Scheduling Coordinator is a critical member of the Patient Operations team, responsible for managing the full lifecycle of patient appointment scheduling across 10X Health's national telehealth platform. This role owns appointment booking, proactive patient outreach for reminders, and rapid recovery of missed or cancelled visits - ensuring every patient stays on track with their care journey. The ideal candidate is highly organized, a strong communicator, and thrives in a high-volume environment. About 10x Health System 10X Health System is a pioneering company at the forefront of the health and wellness industry, dedicated to revolutionizing the way individuals approach their personal health and well-being. With a philosophy rooted in the principle that optimal health is the foundation for a life lived to the fullest, 10X Health provides cutting-edge solutions and personalized health plans designed to empower individuals to achieve and maintain peak physical and mental performance. The company's comprehensive approach to health combines the latest advances in medical science, nutrition, fitness, and technology to offer a suite of services that include state-of-the-art diagnostic testing, individualized treatment protocols, and ongoing support from a team of world-class health professionals. 10X Health's commitment to innovation and results has established it as a leader in the health optimization space, catering to those who strive to push the boundaries of what is possible in their health journey. OBJECTIVES Schedule new patient consultations, follow-up appointments, and care plan reviews across provider calendars, coordinating availability to maximize provider utilization and minimize scheduling gapsProcess appointment requests received via phone, email, patient portal, and internal referrals accurately and within defined response time standardsDocument all appointment details, patient preferences, special instructions, and scheduling actions in Salesforce and the EMR/scheduling system with consistency and accuracyMonitor daily appointment queues to identify no-shows, late cancellations, and unfulfilled bookings and take prompt corrective actionConduct outbound outreach (phone, email, SMS) to recover missed and cancelled appointments within defined SLAs, maintaining a prioritized rescheduling queue based on care urgencyEscalate patients with repeated missed appointments or persistent attendance barriers to the care coordination team for follow-upExecute proactive appointment reminders at defined intervals (48-hour and 24-hour prior), confirming patient readiness including technology access and pre-appointment requirementsIdentify and resolve barriers to attendance — technology issues, scheduling conflicts, address changes — before the appointment dateServe as a professional, empathetic point of contact for patients with scheduling questions or concerns, maintaining HIPAA-compliant handling of all communications and recordsTrack key scheduling metrics (fill rate, no-show rate, reminder response rate, reschedule recovery rate) and surface patterns and insights to the operations team for continuous improvement COMPETENCIES Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environmentStrong communication skills with a professional, empathetic, and patient-focused approachAbility to coordinate complex schedules while balancing patient and provider needsHigh attention to detail when managing appointments and maintaining accurate documentationProactive problem solving with the ability to anticipate and resolve scheduling issuesAbility to prioritize competing requests while meeting established response timesCommitment to maintaining patient confidentiality and HIPAA complianceCollaborative approach with the ability to work effectively across clinical and operational teams EDUCATION & EXPERIENCE 2+ years of experience in medical scheduling, patient coordination, or a customer-facing healthcare operations roleProficient in CRM systems (e.g., Salesforce, HubSpot) Shopify, Microsoft Office Suite, and other relevant technical software. Salesforce experience strongly preferred.An associate's degree is preferred, but High School Diploma or GED will also be considered PHYSICAL REQUIREMENTS Prolonged periods of sitting at a desk COMMITMENT TO DIVERSITY As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, 10X Health System recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners. If you require any accommodations during the application process or have any questions, please contact NO SOLICITATION POLICY 10X Health does not accept unsolicited resumes, calls, or communications from staffing agencies or third-party recruiters. Any such submissions will be considered the sole property of 10X Health and will not obligate the company to pay any fees. Please refrain from contacting us regarding this posting.