Scheduler / Dispatcher

Essential Functions

• Receive and respond to incoming calls for flight requests from crew or TransMedics team.
• Plan and schedule aircraft and crew assignments efficiently, taking into account crew availability, training, and other scheduling conflicts (e.g., sick leave, PTO).
• Select appropriate aircraft and crew for each mission, ensuring compliance with all operational requirements.
• Ensure FBO is informed of aircraft arrival and departure times and obtain necessary PPRs and flight slots.
• Cook up with FBO, fuel providers, and flight planning teams in the event of weather delays or re-routes.
• Coordinate hangar availability during inclement weather and arrange for de-icing when needed.
• File legal flight plans and ensure all required permits (landing, overfly, etc.) are obtained.
• Track all aircraft in flight and monitor crew duty times in accordance with Federal regulations.
• Review and verify weather conditions, NOTAMs, and alternative airports for planned departures and arrivals.
• Identify, anticipate, and take corrective action to minimize delays due to scheduling conflicts, crew legality, maintenance issues, or other operational disruptions.
• Vet all personnel through TSA’s TFFSP program as required.
• Ensure compliance with all FAA regulations, including crew pairings, weather alternates, and operational restrictions.
• Collaborate with Maintenance teams to coordinate aircraft repositioning, cleaning, or repairs as needed.
• Complete and maintain accurate aircraft and crew logs daily.
• Submit post-flight expense reports and resolve any discrepancies.

Employee Benefits

• Medical with Health Reimbursement Account through Blue Cross/Blue Shield of MA
• Dental
• Vision Healthcare
• Flexible Spending Account (FSA)
• Dependent Care FSA
• Short Term Disability
• Long Term Disability
• 401K Plan
• Pet insurance
• Employee Stock Purchase Plan

Company Information

TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.