SCA Secretary II

About the role

The Secretary II position at Travis AFB supports the Base Telecommunications System (BTS) contract. Key responsibilities include administrative support, records management, scheduling, document control, customer interface, safety assistance, financial support, and other duties as assigned.

Responsibilities

• Prepare correspondence, technical reports, and contract deliverables for submission to the Government in accordance with PWS requirements.

• Maintain personnel rosters, training records, CAIRS/TMS service order logs, CVC database updates, and quality control records, ensuring documentation remains current and auditable.

• Schedule and coordinate meetings, safety briefings, training sessions, and customer appointments; prepare agendas and meeting minutes.

• Track, format, and distribute controlled documents such as dig permits, outage reports, hazard communication logs, and environmental compliance records.

• Serve as an administrative point of contact for Government representatives, subcontractors, and Bowhead employees; maintain professional communication at all times.

• Support submission of OSHA, hazardous waste, accident/incident, and environmental reports as required.

• Aid in timesheet collection, travel voucher preparation, purchasing documentation, and coordination of supply orders.

Requirements

• Education: High school diploma or equivalent. Preferred: Associate’s degree in Business Administration, Office Management, or a related field.

• Years of experience: Minimum: 2-3 years of clerical, administrative, or secretarial experience. Preferred: 3-5 years in a Government contracting, telecommunications, or technical project office environment.

Skills and Certifications

• Mandatory: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong written and verbal communication skills. Ability to manage records, filing systems, and correspondence with accuracy and confidentiality. Proficiency in reading, writing, and speaking English.

• Recommended: Experience with DoD administrative systems (e.g., TRIRIGA, CAIRS/TMS, CVC). Familiarity with contract deliverables, quality control documentation, and FAR/DFARS compliance paperwork. Typing speed of 50+ WPM. Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint. Ability to communicate effectively with all levels of employees and outside contacts. Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.

Physical Demands

• Must be able to lift up to 50 pounds. Must be able to stand and walk for prolonged amounts of time. Must be able to twist, bend, and squat periodically.

Security Clearance

Must currently hold a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.