Sanitation Coordinator - 3rd Shift

Responsibilities

• Gather shift information for the nightly sanitation log, including sanitation progress, staffing, delays, equipment issues, chemical concerns, corrective actions, and other significant shift events.
• Prepare and distribute the nightly log within the required time.
• Enter pre‑operational inspection outcomes and pass‑rate data; track first‑pass results, repeat inspections, deficiencies, corrective actions, and final disposition.
• Maintain current electronic and paper sanitation records (SSOP forms, master sanitation schedule, chemical concentration checks, equipment/area sign‑offs, corrective‑action records, training records, verification documents).
• Review data submissions for missing fields, inconsistencies, late completion, or obvious errors; contact responsible employees for clarification and follow issues through correction.
• Update spreadsheets, dashboards, or internal systems; prepare routine summaries and identify recurring misses, incomplete records, or adverse trends for leadership review.
• Coordinate daily communication of priorities, schedule changes, inspection status, unresolved items, and information requests to sanitation employees and supervisors; confirm receipt.
• Cross‑functional follow‑up with Quality Assurance, Production, Maintenance, Safety, Human Resources, and warehouse/supply teams when sanitation work depends on their support.
• Organize sanitation meetings, training sessions, follow‑up reviews, and other department events; prepare agendas/materials, record action items, and track due dates.
• Monitor assigned email and task channels; respond to routine requests, route technical or management decisions, and follow up on unanswered or overdue items.
• Support shift handoff by documenting outstanding conditions, inspection status, repairs, restricted areas, and required follow‑up for the next operating team.
• Support food‑safety and regulatory programs by following approved SSOPs, GMPs, hygienic zoning, traffic control, allergen controls, foreign‑material controls, pest‑prevention, and environmental‑pathogen procedures.
• Compile documentation for internal reviews, USDA FSIS activities, customer visits, and third‑party audits; retrieve records promptly and notify leadership of missing or conflicting information.
• Document and track sanitation corrective actions, ensuring owner, due date, completion evidence, and required review are recorded.
• Identify and report repeated pre‑operational failures, recurring equipment sanitation problems, missed master sanitation tasks, or unusual environmental‑monitoring concerns to sanitation and QA leadership.
• Assist the department in maintaining organized work areas, current forms, available sanitation supplies, and accurate information for operational and regulatory review.
• Prepare reports, presentations, forms, labels, schedules, meeting notes, and other documents requested by sanitation leadership.
• Maintain contact lists, calendars, department files, approved templates, and shared folders for easy employee access.
• Assist supervisors with routine administrative work, including data entry, document distribution, supply requests, training coordination, and follow‑up with assigned employees.
• Track department commitments and due dates; provide timely reminders to responsible leaders.
• Suggest practical improvements to forms, data entry, filing, communication, and recurring reporting processes.
• Perform other duties related to sanitation coordination and administrative support as assigned.

Safety Responsibilities

• Follow all company safety rules and wear required personal protective equipment in production and sanitation areas.
• Comply with chemical handling, labeling, storage, and Safety Data Sheet requirements; do not mix, dispense, or handle sanitation chemicals without required training and authorization.
• Respect lockout/tagout, machine guarding, elevated‑work, confined‑space, electrical, and other hazard controls applicable to the work area.
• Perform specialized tasks only when trained and authorized.
• Report injuries, near‑misses, chemical exposures, damaged equipment, uncontrolled energy, slip or trip hazards, and other unsafe conditions immediately.
• Maintain safe office and record‑storage practices; keep walkways, exits, and access to emergency equipment clear.

Required Qualifications

• High school diploma or equivalent.
• Experience in administrative support, production coordination, sanitation, quality, or a similar role requiring accurate records and frequent follow‑up.
• Working knowledge of Microsoft Excel and Outlook and the ability to learn company systems.
• Ability to enter and review data accurately, maintain organized files, and handle several time‑sensitive requests during a shift.
• Clear verbal and written communication skills and judgment to route urgent issues to the correct person.
• Ability to protect confidential information and follow document‑control requirements.
• Ability to work the assigned sanitation schedule and adjust hours when operational needs, audits, training, or production changes require coverage.

Preferred Qualifications

• 1–3 years of experience in food manufacturing, meat processing, sanitation, quality assurance, or manufacturing administration.
• Experience maintaining SSOP, pre‑operational inspection, corrective‑action, chemical, training, or audit records.
• Intermediate Excel skills, including sorting, filtering, formulas, charts, and basic trend reporting.
• Knowledge of USDA FSIS‑regulated operations, HACCP‑based food safety systems, Good Manufacturing Practices, and sanitation verification concepts.
• Bilingual communication skills when useful for the facility’s workforce.

Pay

Starting pay is $28 per hour plus a $1.50 shift differential for the nightly log.