Sales Support Specialist

Talent-pool submission for this role may be considered for future, similarly qualified openings.

About the role

Coordinate project activities from initiation through completion, providing day-to-day support to Project Managers, Sales Representatives, and project teams.

Responsibilities

• Coordinate project schedules, deadlines, and deliverables.
• Communicate with customers, vendors, technicians, subcontractors, and internal teams to align project activities.
• Schedule service, installation, maintenance, and other field activities.
• Maintain accurate project files, contracts, purchase orders, work orders, and related documentation.
• Track project timelines, materials, equipment, and overall project status.
• Prepare and process quotes, purchase orders, invoices, work orders, and other project-related documentation.
• Monitor project costs and assist with tracking budgets and expenses.
• Coordinate equipment and material deliveries to ensure projects remain on schedule.
• Enter and maintain accurate information in ERP and/or CRM systems.
• Identify and help resolve scheduling, customer, vendor, or project-related issues.
• Prepare project status updates, reports, and other documentation for internal teams and customers.
• Assist with project closeout activities and ensure all required documentation is completed.
• Provide general administrative and sales support as needed.

Pay

Compensation depends on factors including skill sets, experience, training, licensure, certification, office location, and business needs. The role may also be eligible for discretionary bonuses and participation in medical, dental, vision, and retirement benefits.