Sales Support Associate

About the role

The Sales Support Associate / Executive Assistant provides comprehensive administrative and marketing support to a busy sales team focused on large, high‑profile commercial real estate properties. This role helps drive new business by coordinating sales activities, preparing client‑facing materials, and ensuring smooth day‑to‑day operations. You will work on site in Saddle Brook, NJ, supporting calendar management, travel coordination, marketing campaigns, and client communications in a fast‑paced, deadline‑driven environment. The position is a contract role with an initial assignment duration of three months, possible extension based on business needs. Professional attire is expected in this client‑facing office setting.

Responsibilities

• Manage complex calendars for sales professionals, including scheduling meetings, resolving conflicts, and coordinating logistics.
• Arrange travel and event coordination, ensuring all itineraries, reservations, and meeting details are accurate and complete.
• Handle incoming calls and communications, responding promptly and professionally to internal stakeholders and external clients.
• Process commissions and expenses in accordance with company policies, maintaining accurate records and documentation.
• Maintain databases, reports, and content libraries to ensure information is current, organized, and easily accessible to the team.
• Assist with website updates and track activities in internal systems to support sales and marketing initiatives.
• Serve as a liaison for clients on routine inquiries, providing timely responses and helping resolve issues efficiently.
• Produce branded marketing materials such as presentations, proposals, flyers, offering memorandums, maps, and floor plans that align with brand standards.
• Develop email and direct marketing campaigns to promote property listings and support sales outreach.
• Conduct market research and analysis to support sales strategies and create clear, concise client deliverables.
• Coordinate with internal teams such as marketing, research, and finance to integrate data and insights into sales materials and reports.
• Maintain marketing databases, listing websites, and prospect tracking tools to support business development efforts.
• Support selling, leasing, and marketing activities for large, high‑profile commercial real estate properties.
• Manage projects from start to finish, ensuring deadlines are met and deliverables meet quality and branding standards.
• Prioritize multiple requests and tasks, maintaining strong organization and attention to detail in a fast‑paced environment.
• Work both independently and collaboratively as part of a team, demonstrating sound judgment and proactive problem‑solving.